About the Caribbean Canadian Association of Waterloo Region The Caribbean Canadian Association of Waterloo Region (CCAWR) is a community-based charitable organization committed to empowering Caribbean and Black communities through culturally responsive programs, advocacy, education, and community engagement. We are dedicated to advancing equity, inclusion, and social well-being while fostering opportunities for individuals and families to thrive.

We are seeking a highly organized, strategic, and collaborative Director, Finance and Administration to lead the organization's financial and administrative functions. This is an exciting opportunity for an experienced finance professional who is passionate about supporting community impact through strong financial stewardship and operational excellence.

Position Summary The Director, Finance and Administration is responsible for overseeing the organization's financial management, accounting operations, grants and funding administration, budgeting, payroll oversight, compliance, and administrative systems. The successful candidate will ensure CCAWR's financial resources are managed with integrity, transparency, and accountability while supporting strategic decision-making and organizational sustainability.

Working closely with the Executive Director, Board of Directors, Finance Committee, auditors, funding agencies, and program managers, the Director ensures compliance with Canadian accounting standards for not-for-profit organizations, Canada Revenue Agency (CRA) requirements, funding agreements, and organizational policies.

Key Responsibilities

Financial Management

Lead the organization's financial planning, budgeting, and reporting processes.

Prepare annual operating and program budgets.

Monitor cash flow, financial performance, and organizational reserves.

Produce accurate monthly, quarterly, and annual financial statements.

Prepare financial forecasts and support long-term sustainability planning.

Grants, Funding & Claims Administration

Prepare financial claims and reimbursement requests for government and foundation-funded programs.

Monitor grant budgets, expenditures, reporting deadlines, and funding utilization.

Ensure expenditures comply with funding agreements and eligible expense guidelines.

Maintain supporting documentation for all claims and financial reports.

Support grant proposal budgeting and financial planning.

Accounting & Compliance

Ensure compliance with

Canada Revenue Agency (CRA) charitable regulations





Canadian Accounting Standards for Not-for-Profit Organizations (ASNPO)

Employment Standards legislation

Funding agreements

Board-approved financial policies

Payroll & Human Resources Administration

Oversee payroll processing and statutory remittances.

Administer employee benefits and payroll records.

Ensure compliance with employment legislation and organizational policies.

Administration & Operations

Oversee office administration and organizational systems.

Support technology systems and administrative processes that enhance organizational effectiveness.

Board & Governance Support

Present financial information to the Finance Committee and Board of Directors.

Support the development of financial and governance policies.

Risk Management

Identify financial and operational risks and recommend mitigation strategies.

Strengthen internal controls and fraud prevention measures.

Ensure appropriate segregation of financial duties.

Monitor compliance with organizational policies and funding requirements.

Qualifications

Education

Required

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Preferred

CPA designation or actively pursuing CPA certification.

Experience

Minimum five (5) years of progressive financial management experience.

Experience within the charitable or not-for-profit sector is preferred.

Experience administering government-funded programs and preparing financial claims.

Experience preparing audited financial statements.

Experience managing multiple grants and funding agreements.

Experience supporting Boards of Directors is considered an asset.

Knowledge & Technical Skills

Canadian Accounting Standards for Not-for-Profit Organizations (ASNPO)

CRA charitable reporting requirements

Government funding and grant compliance

Budget development and financial forecasting

Internal controls and risk management

Advanced Microsoft Excel skills and proficiency with accounting software such as QuickBooks, Sage, or similar platforms

Financial reporting systems and electronic document management systems





Financial analysis and modelling

Compensation: The hourly starting salary for this position will fall between $30 and $40. Salary will be commensurate with experience and qualifications.

Why Join CCAWR?

Joining CCAWR means becoming part of an organization dedicated to strengthening communities and creating lasting social impact. We offer the opportunity to contribute your expertise in a collaborative, mission-driven setting where your work directly supports programs that make a meaningful difference in the lives of individuals and families across Waterloo Region.

Equity, Diversity and Inclusion Statement The Caribbean Canadian Association of Waterloo Region (CCAWR) is committed to building an inclusive, equitable, and diverse workplace that reflects the communities we serve. We believe that diversity of lived experience, perspectives, identities, and backgrounds strengthens our organization and enhances our ability to achieve our mission.

We welcome and encourage applications from members of equity-deserving communities, including individuals who identify as Black, Caribbean, African, Indigenous, racialized, persons with disabilities, members of 2SLGBTQIA+ communities, women, newcomers to Canada, and individuals from other historically underrepresented groups.

CCAWR is committed to providing an accessible and inclusive recruitment process. Accommodations are available at every stage of the hiring process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to let us know so that appropriate arrangements can be made.

We are committed to employment equity and recognize that skills, knowledge, and experience can be gained through a variety of professional, educational, volunteer, and lived experiences. If your experience does not align perfectly with every qualification listed, but you believe you can contribute meaningfully to our team and mission, we encourage you to apply.

How to Apply

Interested candidates are invited to submit a cover letter and resume to [email protected] outlining their qualifications and experience no later than Friday, August 14, 2026.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Pay: $30.00-$40.00 per hour

Benefits

- Paid time off
- Work from home

Work Location: Hybrid remote in Kitchener, ON N2G 1A3

📌 Director, Finance and Administration (Kitchener)
🏢 Caribbean Canadian Association of Waterloo Region
📍 Kitchener