Estimating Coordinator / Sales Representative

Location: Guelph, Ontario

Position: Full-time, permanent

Work Arrangement: Office-based

Starting Salary: $55,000 per year, plus commission

Anticipated Start Date: October 1, 2026

Schedule: Four-day work week

Canadian Scientific Lab Systems Inc. (CSi) is seeking an organized, outgoing, and motivated Estimating Coordinator / Sales Representative to join our growing team.

This role is primarily responsible for identifying, coordinating, and following up on public bid opportunities. The successful candidate will also support warm sales opportunities by responding to incoming leads and inquiries and following up on quotations prepared by our estimating team.

This is an excellent opportunity for someone who enjoys managing detailed processes, developing business relationships, and helping opportunities move successfully from initial identification through submission, award, and internal handover.

Preference will be given to candidates who are fluent in French, live in Guelph, and/or have previous experience in estimating coordination within the construction industry.

What You’ll Do

Public Bids and Estimating Coordination

- Monitor government procurement websites, online bidding platforms, contractor invitations, and other sources for relevant public bid opportunities.
- Review construction drawings, specifications, tender documents, and scopes of work to identify opportunities that align with CSi’s products and services.
- Identify submission requirements, closing dates, addenda, mandatory forms, and instructions.
- Create and maintain organized estimating files containing current drawings, specifications, addenda, and supporting documentation.
- Complete and track substitution requests when required.
- Provide the estimating team with the information and documentation needed to prepare pricing.
- Assemble and submit complete public bid packages in accordance with all applicable requirements and deadlines.
- Contact contractors bidding on relevant public projects to offer CSi pricing.
- Follow up on submitted bids and quotations to determine their status and outcome.




- Track opportunities from initial identification through submission, award, and internal handover.

Warm Sales and Client Support

- Respond promptly and professionally to incoming leads, referrals, client inquiries, and requests for quotations.
- Gather information about client requirements, project scope, timing, and purchasing needs and communicate it to the estimating team.
- Follow up on quotations prepared by the estimating team to answer questions, determine client interest, and support the sale.
- Provide accurate information about CSi’s products, services, and capabilities.
- Develop and maintain relationships with existing and prospective clients.
- Identify opportunities for repeat or additional business.
- Support warm sales opportunities without cold calling or unsolicited sales outreach.

Product Knowledge and Communication

- Develop a strong understanding of CSi’s products, services, capabilities, and technical specifications.
- Stay informed about changes to CSi’s product lines and specifications.
- Work with suppliers to obtain product information, technical data, pricing, and availability.
- Communicate professionally and accurately with clients, contractors, consultants, suppliers, and internal employees.
- Refer technical, contractual, pricing, or operational questions to the appropriate internal employee or supplier when required.

Tracking and Recordkeeping

- Record leads, bid opportunities, contacts, communications, follow-ups, quotations, and outcomes in the company’s designated software.
- Maintain accurate information regarding each opportunity’s source, status, closing date, and next required action.
- Keep bid and sales files complete, organized, and current.




- Accurately document all activities and involvement in each opportunity.
- Provide complete and organized handovers of awarded work to the appropriate internal employee.

Compensation The position offers a starting salary of $55,000 per year, plus commission.

What We’re Looking For

- Post-secondary education in business, sales, construction, estimating, administration, or a related field is preferred.
- Experience with public tenders, estimating coordination, bid coordination, client service, or sales is an asset.
- Experience in estimating coordination within the construction industry is strongly preferred.
- Experience reviewing construction drawings, specifications, or tender documents is an asset.
- Experience using government procurement websites, online bidding platforms, CRM systems, or sales-tracking software is an asset.
- Strong organizational, communication, relationship-building, and follow-up skills.
- Ability to manage multiple opportunities, documents, priorities, and deadlines.
- Ability and willingness to learn technical products and communicate product information accurately.
- Proficiency with Microsoft 365 applications and the ability to learn new company software.
- Fluency in French is a strong asset.

The Right Person for This Role Is

- Highly organized and detail-oriented.
- Outgoing, motivated, and confident.
- Professional, responsive, and dependable.
- Comfortable communicating with clients and developing business relationships.
- Able to work accurately while managing competing priorities and deadlines.
- Committed to follow-through, confidentiality, and integrity.

If you are ready to bring your organizational skills, confidence, and drive to a growing Canadian company, we encourage you to apply with your resume and cover letter. We’d also like to learn a little more about you, so please tell us about some of the interests or activities you enjoy outside of work. Pay: From $55,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- In office parking
- Paid time off
- Vision care

Work Location: In person

📌 Estimating Coordinator / Sales Representative (Guelph)
🏢 Canadian Scientific Lab Systems
📍 Guelph