About Us:

Hilltop Greenhouses Ltd. is a family-run wholesale nursery with over 50 years of success. We take pride in our strong roots, quality products, and collaborative team workplace. As we continue to grow, we are seeking a skilled finance professional to support and strengthen our financial operations.

About the role:

Reporting to the General Manager and Owner, the Finance Coordinator plays a key role in overseeing the full accounting cycle and ensuring the company’s financial accuracy, integrity, and compliance. This position is responsible for managing day-to-day financial operations while contributing to process improvements and supporting business growth.

Key Responsibilities

Accounts Payable (AP):

- Review and verify payables; reconcile vendor statements
- Ensure timely and accurate processing of payments
- Maintain accurate records in compliance with company budgets and policies

Accounts Receivable (AR):

- Prepare invoices and monthly statements
- Ensure timely receipt and accurate recording of payments
- Monitor and follow up on overdue accounts; report issues to management

Payroll:

- Process payroll and ensure accuracy of wages, salaries, vacation, sick time, and statutory deductions
- Ensure timely reporting and payment of source deductions

Banking & Cash Management:

- Process and record deposits (cash, cheques, e-transfers, government funding, PADs)
- Prepare bank deposits and maintain retail floats
- Perform cash reconciliations
- Preform bank and credit card reconciliations





General Accounting & Reporting:

- Maintain general ledger accuracy
- Prepare quarterly financial reports for management
- Prepare annual year end reports for management and accountant
- Assist with annual budgeting and forecasting
- Support tax preparation and ensure timely compliance with all filings

Operations Support:

- Manage purchasing and inventory-related financial documentation
- Maintain and optimize financial systems (Sage/Intacct preferred)
- Document and improve financial procedures to support growth
- Provide support to sales and administrative teams as needed
- Contribute to special projects and other duties as required
- General admin duties as required

Qualifications & Experience · 5–8+ years of progressive accounting or finance experience

· Strong knowledge of full-cycle accounting

· Experience with Sage (Intacct preferred)

· Advanced proficiency in Microsoft Excel and Office 365

· Ability to work independently and manage multiple priorities

· Strong attention to detail and problem-solving skills

· High level of integrity, reliability, and accountability

· Comfortable learning current systems and adapting to change

· 65+ WPM keyboarding with the ability to use the numerical keypad

Thank you for your interest! We look forward to hearing from you.

Job Types: Full time, Permanent

Pay: $45,000.00-$70,000.00 per year

Benefits

- Casual dress
- Extended health care
- On-site parking
- Store discount

Work Location: In person

📌 Finance Coordinator (Victoria)
🏢 Hilltop Greenhouses
📍 Victoria