At Flynn, it's not just a job, it's a career

Job Title: Office Administrator

Location: Mississauga, ON

Employment Type: Office, Salary, Contract (12 Months)

Job Functions: Office Administration

Industry: Building Envelope Construction

Salary: $48,000 - $58,000/year (12-Month Contract Role)

Responsibilities:

- Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
- Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
- Gather & update prequalification data sheet annually.
- Review, log and coordinate payments of infraction fines issued related to Fleet.
- Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
- Maintain logs for bonds issued for Canada and US, validating calculation and costs.
- Administer payments for various billings through Perceptive platform, allocating coding as applicable.
- Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;
- Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
- Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
- Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;
- Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
- Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
- Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.




- Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
- General Administration as required, includes data entry, filing, letters, etc.

Qualifications:

- Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
- Knowledge of COI (certificates of insurance) and surety administration.
- Invoicing experience is considered an asset.
- Must be organized and self-motivated with a sense of urgency.
- Able to prioritize competing deadlines and manage a high-volume workload efficiently.
- Courteous, professional, and customer service oriented.
- Proficiency with Microsoft Office Suite and web-based software.
- Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).

What We Offer:

- Company perks and discounts.
- On-going career development courses and programs through our in-house Flynn University
- Develop life skills by learning and growing both personally and professionally.
- Work on projects of various sizes and complexities.
- Company subsidized in-house cafeteria and in office gym.
- Free parking.

CANRO

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n $48,000 - $58,000 a year n Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.

Disclosure: We use an AI-powered system to initially screen resumes. However, all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate’s potential fit for a role they applied to.

This posting is for an existing vacancy within the organization.

📌 Office Administrator (12-Month Contract) (Mississauga)
🏢 Flynn Group of Companies
📍 Mississauga