About the Job The Office Receptionist / Facilities Coordinator (Operations Administrator) is responsible for front-desk operations and day-to-day facilities support, ensuring a safe, organized, and professional office environment. This role serves as the first point of contact for employees, visitors, and vendors, and plays a key role in access control, office logistics, internal communications, and workplace engagement.

Acting as the office’s operational anchor, the Operations Administrator oversees workplace efficiency, supports internal communications, and contributes to employee engagement initiatives. This role ensures strict adherence to security protocols (including the Clean Desk Policy), delivers a high-standard hospitality experience, and serves as a key liaison between the Google and Teleperformance teams.

Responsibilities span administrative operations, facilities coordination, payroll and HR support, and internal awareness initiatives.

Key Responsibilities 1.

Facilities

Operations & Hospitality

Oversee daily office operations, organization, and supply levels to maintain a professional, client-ready environment

Coordinate facility readiness for client and executive visits, including branding, room setup, and refreshment services

Manage vendor relationships and building maintenance requests to ensure seamless office operations

Conduct regular walkthroughs to ensure compliance with workplace standards and security protocols 2. Reception, Access Control & Security

Act as the first point of contact for employees, visitors, candidates, and vendors

Manage visitor registration and ensure compliance with security procedures

Issue, activate, deactivate, replace, and troubleshoot employee access cards

Maintain accurate access control records and coordinate with HR, IT, and Security teams

Enforce and promote adherence to the Clean Desk Policy and other security standards 3.

Internal

Communications & Creative Support

Manage and deploy internal communications across digital and physical channels

Design and produce internal visual assets,



posters, signage, and digital content for announcements, campaigns, and employee recognition

Drive awareness of company policies, including security, emergency preparedness, and data protection guidelines 4.

Employee

Engagement & Culture

Plan and execute employee engagement activities, seasonal events, and awareness campaigns

Manage employee incentive and recognition programs, including budget tracking, prize procurement, and distribution of credentials or awards 5. Financial & HR Administration

Audit timesheets and daily attendance reports, ensuring accuracy and alignment with benefit and leave records

Serve as the primary point of contact for HR and Payroll-related inquiries, including leave requests and pay discrepancies

Support administrative coordination related to onboarding, policy communication, and operational reporting Qualifications & Skills

Post-secondary education

Previous experience in reception, facilities, office administration, or a similar role preferred

Strong organizational and time-management skills

Comfortable handling access systems, basic troubleshooting, and confidential information

Excellent communication and customer service skills

Proficient in Microsoft Office or Google Workspace, Adobe, Canva

Ability to work independently and manage multiple priorities in a fast-paced environment Critical Competencies

Attention to detail

Professional presence and discretion

Problem-solving mindset

Reliability and accountability

Team-oriented with a service-focused attitude Perks & Perks

Established career path supported by self-assessments, virtual training,



and guided curriculum that allow for vertical and horizontal growth through our multiple lines of business.

Robust career path with a full development plan and the opportunity to grow in the organization.

2 weeks annual leave.

Continuous learning through progressive training that is specific to your tenure and skills.

Competitive salary with incentive programs

Positive and supportive environment

Medical and Dental benefits, Employee Family Assistance Programs, Rewards & Recognition programs. Salary

$50,000 annually Schedule

Monday - Friday, 9:00am - 6:00pm Location

Candidates are advised to be within travel distance from our primary locations: 250 University Avenue, Toronto and The Well Downtown Toronto Work on-site setup (5 days a week) Diversity, Equity & Inclusion

TP is home to a global family with various backgrounds and lifestyles. We will always embrace diversity and never discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or other differences. Please note that we may use artificial intelligence (“AI”) tools to support certain aspects of the recruitment process, such as sourcing candidates, reviewing applications, analyzing resumes, and summarizing interviews.

These tools are used to assist our recruitment team in evaluating job-related qualifications and do not replace human judgment or decision-making. Employment decisions are not made solely by automated systems. We take steps designed to help ensure that our use of AI tools is appropriate, fair, and consistent with applicable privacy, human rights, and employment laws.

Teleperformance welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Should you be invited to participate in the selection process we are committed to accommodating you to best meet your needs.

📌 Office Admin / Receptionist (Toronto)
🏢 Tp
📍 Toronto