- Serve as the first point of contact for guests, vendors, employees, and other external stakeholders.
- Manage incoming calls, the general inbox, mail, courier services, and office correspondence.
- Coordinate visitor access, office security, and confidential document handling, including sealed tenders.
- Oversee the day-to-day operation of the office, coordinating with property management, vendors, and service providers.
- Maintain meeting rooms, kitchens, common areas, and office supplies.
- Coordinate office maintenance, equipment, technology, and employee onboarding activities, including workspace setup and access credentials.
- Provide administrative support including document preparation, filing, meeting materials, and internal communications.
- Coordinate meetings, calendars, catering, travel, gifts, and other administrative requests for senior leadership.
- Support company events, employee engagement initiatives, and office-wide activities.
- Administer corporate credit cards and process monthly expense reports.
- Support Accounting through cheque administration,



invoice filing, courier coordination, and other administrative tasks.
- Maintain accurate records and supporting documentation for operational and financial activities.

The Ideal Candidate

- Previous experience in Office Administration, Reception, Executive Support, or a similar role.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Professional verbal and written communication skills.
- Exceptional customer service and interpersonal skills.
- High attention to detail and strong follow-through.
- Comfortable handling confidential and sensitive information.
- Robust proficiency with Microsoft Office Suite.
- Experience using Rydoo or similar expense management platforms is considered an asset.
- Self-starter who thrives in a quick-paced, team-oriented environment.
- Positive, proactive, and service-oriented approach to work.

📌 Office Administrator (15 Month Contract) (Toronto)
🏢 CentreCourt
📍 Toronto