About Calian
At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government. We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Job Type: Full Time
Position Overview
We are looking for an organized, and proactive Office Administrator to join our Calian Agriculture team. In this full-time onsite role, you will support the day-to-day operations of the office by providing front desk reception, administrative coordination, finance support, office maintenance oversight, and general operational assistance. This position is ideal for an early-career professional who enjoys working with people, solving problems, and contributing to a collaborative office environment.
Responsibilities
Welcome visitors and ensure compliance with safety orientation procedures Answer phones and direct inquiries as needed
Coordinate onboarding logistics and provide day-of support for new employees
Maintain office supply inventory, including stationery, janitorial items, and office groceries while tracking expenses appropriately
Maintain internal communication tools such as bulletin boards and in/out boards
Update and manage administrative spreadsheets, tracking tools, and SharePoint folders as required
Perform document control tasks including scanning, laminating, and filing
Distribute incoming mail
Liaise with cleaning services, building maintenance contacts, and other facility contractors to ensure office needs are met
Maintain and update common office equipment including printers, televisions,
and security systems
Organize and support internal events such as staff lunches, BBQs, and town halls
Assist with administrative tasks required by production
Provide support to the finance function by assisting with invoices, purchase orders, and shipping backup activities
Support department leads and general office operations as required
Perform other duties within the scope of the role
Qualifications
High School Diploma required Preference for a post-secondary certificate or diploma in Office Administration, Business Administration, or a related field
Minimum one year of experience in an administrative, clerical, customer service, internship, or volunteer capacity
Basic proficiency with Microsoft Office, including Word and Excel
Experience with QuickBooks is considered an asset
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Ability to maintain confidentiality and handle sensitive information
Friendly, professional, and customer-focused approach
Self-starter with strong problem-solving abilities and a willingness to learn recent skills
Additional Requirements
Must be able to work onsite full-time Regular work schedule is 8:00 AM to 4:50 PM
Team schedule includes every second Friday off
Compensation
$50,000 to $55,000
Position Type
We have 1 available position.
AI Usage Disclosure
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
How we hire
- Our approach
- Experience and accommodations
- CV and cover letter tips
- Interview tips
- Our decision
📌 Office Administrator (Regina)
🏢 Calian
📍 Regina