We are a small, fast-paced construction company looking for a detail-oriented and organized operations administrator to join our team. This role is essential in providing administrative support that keeps our projects running smoothly and efficiently.

The ideal candidate is highly organized, comfortable juggling multiple tasks, confident working in an administrative role and interacting with others over the phone, e-mail, and occasionally in person. You will work closely with the project manager and project director, ensuring that all administrative tasks are completed.

Work will be done daily from our office in Richmond, BC. Site visits will be required, so applicants must be comfortable with travel within the Lower Mainland.

Key Responsibilities

- Professionally manage and respond to emails in a timely manner
- Draft and prepare project quotes and bid documents
- Assist with invoice preparation and payment tracking
- Organize and maintain project files, including contracts, permits, and reports
- Support project scheduling and planning activities
- Communicate with clients, suppliers, consultants and subcontractors
- Prepare documentation for recent projects and ensure all required submissions are complete
- Ensure compliance with company procedures and industry standards




- Provide general administrative support to the Project Manager and wider team

Requirements

- Proven experience as an Administrative Assistant or similar role, preferably in construction or a project-based environment
- Strong computer skills and willingness to learn new software systems
- Excellent data entry and proofreading skills with strong attention to detail
- Exceptional customer service and communication skills
- Ability to multitask, prioritize, and work independently in a fast-paced environment
- Strong organizational abilities and a proactive mindset
- Post-secondary education in Office Administration or related field is an asset
- Must be able to travel locally for occasional site visits

What We Offer

- The opportunity to grow your skills in a dynamic construction company
- Exposure to multiple aspects of construction project management

How to Apply Please send your resume and a brief cover letter outlining your experience and interest in the role. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Type: Full-time

Pay: From $23.00 per hour

Experience

- Administrative: 2 years (required)
- Construction: 2 years (preferred)

Work Location: In person

📌 Operations & Project Administrator (Richmond)
🏢 Home u0026 House Builder
📍 Richmond