Job Summary

We are seeking a highly organized and detail-oriented part time administrative back-up person to join our team. This is currently a support role to our existing staff, involving picking up occasional shifts to cover sick days, vacation, or busy periods. The scope of hours may increase over time with possible additional days or extended hours requiring coverage. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing a wide range of essential support services to our team of highly productive Realtors and Property Managers. Duties will include reception, data entry, book-keeping, conveyancing, banking and marketing support functions.

We offer an amazing, friendly, team-oriented culture and flexible, permanent part-time hours (9:00 am to 3:00 pm Monday to Friday). A positive, team-oriented, can-do attitude is essential. Culture and fit is everything to us. We are happy to train the right individual. Must be local to Oliver BC. This is an in-office position.

Responsibilities/Capabilities

- Front line telephone and reception duties - you are the face of our business
- Transaction data entry, conveyancing support and document management functions
- Key liaison with third party professionals regarding transaction related requirements




- Book-keeping related duties including financial reporting, liaison with brokerage accounting firm as required, and light banking duties
- Support transaction compliance with various regulatory bodies
- Primary contact for various suppliers to the business
- Maintain organized records and ensure all office supplies are stocked
- Driver's license and reliable vehicle required - mileage reimbursed for any company use of vehicle

Experience

- Previous experience in a real estate or related service industry administrative role is beneficial but not essential
- Familiarity with office software and computerized systems for document management is helpful
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Strong communication skills, both verbal and written, to effectively interact with clients and colleagues.
- Familiarity with websites and/or social media platforms is beneficial

Job Types: Part-time, Permanent Pay: $22.00-$25.00 per hour

Benefits

- Flexible schedule
- On-site parking

Versatile language requirement:
- French not required

Education:
- Secondary School (preferred)

Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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