Production Administrator

Fort Saskatchewan, AB Full-Time | Permanent

Join Our Team

Hydro Scotford is seeking a highly organized and detail-oriented Production Administrator to support our Pump Shop, Machine Shop, and Welding/Fabrication operations.

This is an excellent prospect for an experienced administrator who enjoys working in a fast-paced industrial environment and thrives on keeping projects, documentation, and processes running smoothly. You will play a key role in supporting production activities from quotation through job completion and invoicing while acting as a central point of communication between customers, shop personnel, management, accounting, and payroll.

What You'll Do

As a Production Administrator, you will:

- Create, maintain, and close work orders (Shop Travelers)
- Prepare and process customer quotations
- Enter and maintain job information in Epicor and related systems
- Track labour, materials, subcontractor costs, and job documentation
- Communicate with customers regarding quotations, job status, purchase orders, and documentation
- Support job costing and ensure data accuracy
- Review completed jobs to ensure documentation is complete for invoicing
- Coordinate with Accounting to resolve invoicing discrepancies
- Process daily employee timecards and assist with payroll administration
- Maintain records related to quality documentation, certifications, and regulatory requirements
- Prepare reports, spreadsheets, and customer turnover packages
- Provide general administrative support to production operations

What We're Looking For

Required Qualifications

- High School Diploma
- Minimum 3 years of administrative experience
- Strong organizational and time management skills
- Excellent communication and customer service abilities
- Strong attention to detail and accuracy
- Ability to work independently while managing multiple priorities




- Proficiency with Microsoft Office applications, including Excel

Preferred Qualifications
- Post-secondary education in Business Administration, Office Administration, or a related field
- Experience in a manufacturing, industrial, construction, repair, welding, or fabrication workplace
- Experience with ERP software (Epicor experience is considered a strong asset)
- Experience with job costing, quotations, invoicing, payroll support, or production administration

Skills and Attributes The ideal candidate will be:
- Highly organized and detail-oriented
- Customer-focused and professional
- Comfortable working in a fast-paced environment
- Able to prioritize competing demands effectively
- A strong problem-solver with analytical skills
- A collaborative team player with a positive attitude

Why Join Hydro Scotford?
- Stable, full-time permanent position
- Opportunity to work closely with operations and production teams
- Varied and engaging work in an industrial environment
- Supportive team atmosphere
- Opportunity to contribute to the success of a growing organization

Apply Today If you are an experienced administrator who enjoys supporting operations, managing multiple priorities, and working with both customers and internal teams, we would like to hear from you.

Check us out: www.hydroinc.com

Apply: Email your resume in confidence to [email protected]

Only candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $25.00-$28.00 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Education:
- Secondary School (preferred)

Experience:
- Administration: 3 years (preferred)
- Microsoft Excel: 3 years (preferred)

Language:
- English (required)

Work Location: In person

📌 Production Administrator (Fort Saskatchewan)
🏢 Hydro Scotford
📍 Fort Saskatchewan