About The Opportunity

On behalf of our client, we are seeking a proactive and detail-oriented Property Administrator to join a collaborative and close-knit team. This is a full-time, permanent position offering a competitive compensation and benefits package. It’s ideal for a highly organized professional with strong communication skills and a background in property management.

Duties

- Maintain comprehensive files, records, binders, and manuals (e.g., invoices, purchase orders, contracts, bank deposits, tenant/owner lists)
- Support accounts receivable activities, including tenant billing/invoicing, payment tracking, and follow-up on outstanding balances
- Assist with budget preparations and utility chargebacks in support of the Property Manager.
- Ensure lease compliance, including tracking tenant insurance certificates and related documentation
- Obtain and organize tenant quotes and handle procurement-related administration for repairs and services
- Liaise with third party service contractors and coordinate contractor security clearances as required
- Maintain vendor WSIB and insurance certificates and related compliance records
- Provide administrative support for capital and tenant improvement projects (tracking timelines, documentation,



and vendor coordination)
- Collaborate with the Tenant Services Coordinator on tenant-specific service requests and communications
- Fulfill general administrative and site support duties (phones, supplies, mail/couriers, correspondence, records/binders)
- Assist with special projects and other duties as assigned

About You

- 3-5 years of administration experience in property management, real estate, or a related/similar industry
- Eligible to obtain and maintain a Secret level security clearance
- Solid knowledge of Microsoft Office (and/or Google Workspace)
- Excellent communication and organizational skills
- Ability to work proactively, independently, and as part of a team
- Post-secondary education in a related field is an asset

About the Job

The salary for this position is $60,000 to $70,000 annually, depending on experience. This is a full-time, onsite position in Ottawa, with a competitive benefits package and a stable, long-term role within a team-oriented, close-knit team.

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

📌 Property Administrator - Permanent - 19316 (Ottawa)
🏢 LRO Staffing
📍 Ottawa