Victoria is a vibrant, diverse, and sustainably focused capital city, where human well-being and the environment are priorities and where the community feels valued, heard, and understood. As part of its commitment to modernization, efficiency, and information governance, the City is seeking a Records Coordinator to play a key role in the ongoing development, implementation, and maintenance of its corporate records management program, including the development and implementation of a modern Electronic Document and Records Management System (EDRMS) using Microsoft SharePoint Online and Purview. Reporting to the Supervisor of Archives and Records, this position coordinates day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.

Our ideal candidate has a passion for delivering public sector excellence, is customer service focused and truly understands and promotes the significance of records management in the municipal environment. If you are passionate about records management and want to contribute to the City’s ongoing efforts to improve its information governance practices, we invite you to join our dynamic team. Your expertise will be pivotal in shaping the future of the City’s records management landscape.

Reporting to the Supervisor, Archives and Records, the Records Coordinator plays a key role in contributing to the ongoing development, implementation, and maintenance of the City’s corporate records management program and related policies and procedures. This position coordinates the day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures. Develop, implement,



and monitor records management policies and procedures for the classification, storage, retrieval, retention, and disposition of records in compliance with legal requirements and City policies.

Establish and maintain systems to ensure that records in both physical and digital formats are managed throughout their lifecycle, according to professional standards and best practices. Survey and inventory City records. Provide subject matter expertise and guidance in the development and maintenance of the City’s Electronic Document and Records Management Systems (EDRMS).

Coordinate the configuration of the corporate file plan, metadata, and retention policies and labels. Coordinate the secure destruction of records in accordance with established retention schedules and legal requirements. Act as a corporate liaison, providing information, advice, assistance, and guidance to City staff on records management policies, procedures, and compliance.

Provide training and support to employees on records management best practices, policies, and systems. Support the transfer of City records to the Archives for long-term preservation and access. Enter data into record-keeping systems, ensuring accuracy and completeness and making necessary revisions and modifications as required.

Collaborate with cross-functional teams to develop and improve information governance practices, including data protection and accessibility. Work is generated by records management objectives, departmental workplans, operational demands or is assigned by Supervisor. Lift and carry heavy materials.



(Long periods of intense concentration while reviewing records and configuring retention policies and labels. (Focus on a variety of source data and computer screens for short periods. (Office.

Exposure to dust and mildew from archival materials and records. (Ability to implement and apply records and information principles and procedures, especially in a digital recordkeeping workplace.

Experience with technologies and systems used for records and information management (familiarity with Microsoft SharePoint an asset). Knowledge of records and information legislation, standards, and best practices (familiarity with the Local Government Management Association’s (LGMA) Records Management Manual an asset). Knowledge of the structure and functions of local government.

Ability to establish and maintain effective working relationshipswith all staff, public and outside agencies. Ability to prepare and present reports and training sessions.

Formal

Education, Training and Occupational Certification: Certification in Records Management, or an undergraduate degree in Information Management, Library or Archival Studies, or related discipline. (May be requested to substitute in a more senior position. Monday to Friday, (35 hour work week) $48.05 per hour, Pay Grade 14 (under review) This is a CUPE Local 50 Position At the City of Victoria, we are committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become.

Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process. #

📌 Records Management Coordinator (Fredericton)
🏢 ARMA Vancouver Island
📍 Fredericton