Job Title: Accounts Payable Specialist in Construction – Vista Viewpoint Preferred

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist with preferred experience in Vista by Viewpoint and a strong background in the construction industry to join our finance team. This role plays a critical part in supporting project operations by ensuring accurate and timely processing of vendor invoices, subcontractor payments, and job-related expenses.

The ideal candidate will have hands-on experience working in a construction or contracting workplace, with a solid understanding of job costing, subcontractor invoicing, compliance requirements, and project-based accounting processes.

Job Type & Schedule

- Full-time
- Monday to Friday, 8:00 AM – 5:00 PM (extended hours as needed)

Advantages

- Medical, Dental, and Vision Insurance
- Life Insurance
- 401(k) with Employer Match
- Paid Time Off (PTO)

Key Responsibilities

- Process high-volume invoices in Vista (Viewpoint), ensuring accuracy and proper job cost coding
- Perform 3-way matching (purchase orders, receipts, and invoices) for construction-related purchases
- Review subcontractor invoices for accuracy, contract compliance, and required documentation
- Manage and track lien waivers, insurance certificates, and compliance documents prior to payment
- Reconcile vendor and subcontractor statements and resolve discrepancies promptly
- Maintain accurate AP records and documentation within the ERP system
- Partner with project managers, superintendents, and procurement teams to resolve invoice and cost issues
- Assist with month-end close, including accruals, job cost reporting,



and expense tracking
- Ensure compliance with construction accounting standards, contracts, and company procedures

Qualifications

- Required: Hands-on experience with Vista by Viewpoint (ERP system)
- 2+ years of accounts payable experience, preferably in construction, contracting, or project-based environments
- Strong understanding of job cost accounting and project-based financial tracking
- Experience processing subcontractor invoices and vendor payments
- High attention to detail and accuracy in a fast-paced setting
- Ability to manage multiple deadlines tied to project timelines
- Proficiency in Microsoft Excel and general computer systems
- Strong communication and organizational skills

Preferred Qualification

- Direct experience in the construction or subcontracting industry
- Preferred experience with Vista Viewpoint
- Knowledge of job cost structures, cost codes, and budget tracking
- Familiarity with lien waivers, certified payroll, subcontractor compliance, and insurance requirements
- Experience working with project managers and field teams to support financial operations
- Understanding of retention, progress billing, and pay applications

Work Environment

- Collaborative, team-oriented workplace supporting construction operations
- Fast-paced, deadline-driven environment tied to project schedules and vendor payment cycles
- Frequent interaction with both office staff and field personnel

Pay: $60,000.00 - $70,000.00 per year

Benefits

- 401(k)
- Health insurance
- Paid time off

People with a criminal record are encouraged to apply

Work Location: In person

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📌 Accounts Payable Specialist in Construction (Markham)
🏢 Socket.dev
📍 Markham