Accounts Payable & Billing Administrator ergoCentric Inc. is looking for an organized, detail-oriented Accounts Payable & Billing Administrator to join our Finance team.

This position is responsible for customer invoicing, accounts payable processing, vendor communication, financial documentation, and resolving discrepancies with departments throughout the organization.

The ideal candidate is accurate, organized and comfortable following up with others to ensure transactions are completed correctly and on time.

Key Responsibilities

Customer Billing

- Prepare and issue customer invoices accurately and on time.
- Review sales orders, purchase orders, shipping documentation and Bills of Lading prior to invoicing.
- Verify quantities, pricing, discounts, taxes, serial numbers and other billing information.
- Identify and resolve billing discrepancies with Sales, Shipping and Production.
- Monitor completed and outstanding orders to support timely month-end billing.
- Respond to customer requests for invoices and billing documentation when required.

Accounts Payable

- Enter and process vendor invoices accurately and according to payment terms.
- Match invoices to purchase orders, receiving documentation and supporting records.
- Verify quantities, unit costs and receiving information.
- Obtain appropriate approvals for invoices and expenses.
- Investigate discrepancies and coordinate with Purchasing, Receiving and vendors to resolve issues.
- Follow up on outstanding approvals and documentation.
- Assist in ensuring vendors are paid accurately and on time.
- Respond professionally to vendor inquiries regarding invoices and payments.

Documentation & Administration

- Maintain organized electronic and physical AP and billing records.
- Ensure supporting documentation is complete and readily available for reference or audit.
- Assist with tax, financial and other audit documentation as required.




- Maintain accurate records in accordance with company procedures and retention requirements.

What We're Looking For

- Previous experience in Accounts Payable, Accounts Receivable/Billing, Accounting Administration or a similar role.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong problem-solving skills and ability to investigate discrepancies.
- Comfortable following up with employees, managers and vendors when information or approvals are outstanding.
- Qualified written and verbal communication skills.
- Experience with accounting or ERP software.
- Proficiency with Microsoft Outlook and Excel.
- Ability to work independently while collaborating with multiple departments.
- Understanding of basic accounting controls and supporting documentation.

What Success Looks Like A successful Accounts Payable & Billing Administrator will:

- Ensure customer invoices are accurate and issued promptly.
- Process vendor invoices accurately and on time.
- Maintain complete and organized financial documentation.
- Identify discrepancies before they become larger accounting issues.
- Follow outstanding issues through to resolution.
- Maintain professional relationships with vendors and internal departments.
- Contribute ideas that reduce errors, duplication and administrative work.

About the Role This is a hands-on accounting administration position that interacts regularly with Finance, Sales, Purchasing, Receiving, Shipping and Production.

We're looking for someone who takes ownership of their work, pays close attention to details and isn't afraid to ask questions or follow up when something doesn't look right.

Pay: $50,000.00-$55,000.00 per year

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- In office parking

Work Location: In person

📌 Accounts Payable & Billing Administrator (Mississauga)
🏢 ergoCentric Seating Systems
📍 Mississauga