- Bachelor’s Degree or College Diploma in Business or Office Administration.
- Minimum 5 years’ experience with large clinical trials.
- Thorough knowledge of the Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint, Access) and databases.
- Minimum 3 years’ experience in a multi-faceted position with strong administrative skills.
- Demonstrated interpersonal skills and teamwork skills.
- Must be capable of setting priorities, working under pressure and adapting to change The following is preferred:
- Working knowledge of PHRI systems, processes, organizational structure and SOPs
- Experience with the management of investigational products
- Working knowledge of research methodology is preferred.
- Provide general administrative support for the Director/Manager and the study team.
- Respond to staff inquiries, resource requests and change requests.
- Assist in determining eligible candidates for interviews.
- Provide guidance to new members of staff regarding processes and procedures.
- Create and maintain study team organizational charts.
- Ensure that timesheets are completed correctly according to appropriate guidelines and filed.
- Collect and enter staffs’ time for payroll and manage PHRI timesheets
- Process financial invoices, credit card reconciliations as well as staff and meeting attendee reimbursements (ensuring that expenditures meet eligibility requirements of the relevant funding bodies).
- Organize internal and external study meetings (e.g. Investigator, Study Committees, and Study Sponsor).
- Prepare domestic and international travel and accommodations and have a robust understanding of how to book the most cost effective and logistically planned arrangements.




- Create and maintain a detailed master meeting database of conference delegates.
- Develop, manage, and maintain databases and tracking tools for required study documents.
- Edit and maintain websites and digital content.
- Reconciliation of accounts on completion of events.
- Investigate inconsistencies and resolve them.
- Assist in drafting documents as requested by supervisors.

17. Other duties as assigned Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes,



please contact Human Resources at (phone hidden), Ext. 46947 for assistance.

If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement

Monday to Fridays, Days – 37.5 hours/week The Population Health Research Institute (PHRI), a joint institute of Hamilton Health Sciences and McMaster University, with over 300 employees working directly with 60 researchers. PHRI conducts clinical research internationally in 105 countries and is a world leader in large, global health and population and health outcomes research. Our capacity to conduct multiple international studies concurrently, with tens of thousands of participants in each, is a capability very few organizations in the world can match.

📌 Administrative Assistant (Ontario)
🏢 Hamilton Health Sciences
📍 Ontario