We are currently requesting resumes for the following position : Project Administrator

Resume Due Date :Friday, August 01, 2025 (5:00PM EST)

Job ID: 935-003

Number of Vacancies : 1

Level : Intermediate / Senior

Hours of work: 40 Hours per week

Location : 90 Eglinton Ave East, Toronto

Work Mode: On Site/ Hybrid

Job Overview

Meeting Coordination & Documentation

- Facilitate 20+ internal project status meetings.
- Prepare and distribute detailed meeting minutes.
- Track action items and ensure follow-through.

Client Reporting

- Prepare and submit monthly progress reports to 5 key clients.
- Ensure reports are accurate, consistent, and timely.

Action Item Management

- Track and follow up on internal and external meeting action items.
- Escalate missed or at-risk deadlines to senior management.

Schedule Coordination

- Act as liaison between schedulers and project managers.
- Ensure schedule data is accurate and aligns with contractual requirements.

Governance Support

- Maintain logs of decisions, risks, and deliverables.
- Assist with gate review packages and project close-out documentation.

Process Improvement





- Identify bottlenecks in reporting and coordination.
- Recommend and implement efficiency improvements.

Key Skills & Competencies Required

- Project Coordination : Strong organizational skills to manage multiple meetings, schedules, and stakeholders.
- Communication : Explicit written and verbal communication for reporting, meeting minutes, and stakeholder updates.
- Stakeholder Management : Ability to liaise across teams and escalate issues appropriately.
- Documentation & Reporting : Experience with progress reports, governance logs, and project documentation.
- Attention to Detail : Accuracy in tracking action items, schedules, and deliverables.
- Process Improvement : Analytical mindset to identify inefficiencies and propose solutions.

Tools Likely Used

MS Office Suite, SharePoint, MS Project, or similar tools.

- Experience Level: 5–10 yearsin project administration, PMO support
- Industry : experience in construction, engineering, utilities, or infrastructure project environments.
- Certifications (Preferred) :

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📌 OPEN: Project Administrator (Toronto)
🏢 CPUS Engineering Staffing Solutions
📍 Toronto