About the Opportunity

Bookkeeping & Accounting

- Manage full-cycle Accounts Payable and Accounts Receivable.
- Process vendor invoices and customer payments.
- Perform bank and credit card reconciliations.
- Prepare and submit government remittances (HST and other required filings).
- Assist with month-end and year-end accounting processes.
- Maintain accurate financial records and supporting documentation.
- Liaise with external accountants as required.
- Review payroll prepared by the third-party payroll provider for accuracy and submit for processing.

Office Management & Administration
- Coordinate and maintain customer and vendor contracts, renewals, and related documentation.
- Track contract terms, renewals, and important deadlines.
- Maintain organized electronic and physical filing systems.
- Support general office administration and day-to-day operations.
- Order office supplies and coordinate office services as needed.
- Assist with scheduling, correspondence, and administrative support for leadership.
- Help improve internal processes and administrative efficiencies.
- Support special projects and other administrative duties as assigned.

About you

- 3+ years of bookkeeping and office administration experience.
- Post-secondary education in Accounting, Business Administration, or a related field is considered an asset.
- Solid understanding of Accounts Payable, Accounts Receivable, reconciliations, and government remittances.
- Experience working with outsourced payroll providers.
- Experience managing contracts or contract administration is an asset.
- Proficiency with accounting software (QuickBooks, Sage,



or similar ERP/accounting systems).
- Strong Microsoft Office skills, particularly Excel, Outlook, and Word.
- Excellent organizational and time management skills.
- High attention to detail and strong problem‑solving abilities.
- Excellent verbal and written communication skills.
- Ability to manage confidential information with professionalism and discretion.

Salary Range

$75,000 - $85,000 /year

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

- The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Additional disclaimer: Unless otherwise noted in the , the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in your talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

📌 Bookkeeper/Office Manager (Whitby)
🏢 Vaco Recruiter Services
📍 Whitby