To provide comprehensive administrative support for postgraduate and undergraduate medical learners training within the Department of Family Medicine in Prince Albert and surrounding distributed training sites, and to provide local administrative support for Master of Physician Assistant Studies (MPAS) learners completing clinical experiences, as required.Nature of WorkReporting to the Manager, Academic Programs, this position provides administrative and operational support for distributed medical education activities in Prince Albert. The position supports Family Medicine residents, Enhanced Skills residents, undergraduate medical learners completing Family Medicine rotations and electives, and Master of Physician Assistant Studies (MPAS) learners by facilitating the day-to-day coordination of educational and operational activities.The incumbent works in close collaboration with academic leaders, faculty, preceptors, program administrators, and operational teams across the Department of Family Medicine and the MPAS Program. The position receives day-to-day direction related to learner coordination and program activities from the appropriate academic and operational leads, including local academic leaders, the Prince Albert MPAS Program Lead, and the central MPAS administrative team.The incumbent works closely with the Prince Albert-based administrative team, the MPAS Program, and the Family Medicine Operations team to ensure coordinated, effective, and high-quality learner experiences across programs and training environments.Duties are varied and require strong organizational, communication, and problem-solving skills. The incumbent must be able to establish priorities, exercise sound judgment, maintain confidentiality, and effectively manage competing demands within a matrix reporting environment. The position requires the ability to work independently while fostering strong collaborative relationships with learners, faculty, staff, and external partners.Support for Learners, Faculty, and ProgramsCoordinate and support learner onboarding, orientation, scheduling, and day-to-day administrative activitiesProvide administrative support for Family Medicine residents, Enhanced Skills residents, undergraduate medical learners, and MPAS learners completing training experiences in Prince Albert and surrounding communitiesCoordinate communication with learners, faculty, preceptors, and program leadership regarding schedules, educational activities, learner requirements, and operational processesAssist with the coordination of clinical rotations, educational activities, meetings, and learner eventsCoordinate room bookings, learner access, educational resources, and other site-specific logisticsServe as a local administrative contact for learners, faculty, and preceptorsFaculty and Preceptor SupportProvide administrative support to faculty, preceptors, and academic leadershipAssist with scheduling teaching activities, meetings, and faculty development opportunitiesCoordinate communication and operational follow-up with physician offices, clinical departments, and teaching sitesSupport local faculty and preceptor engagement activitiesLearner Records, Assessments, and DocumentationCoordinate and maintain learner schedules, records,



evaluations, assessments, and related documentationAssist with the collection, dissemination, and tracking of learner assessments and educational documentationSupport examination and assessment activities, including OSCE and examination logistics, as requiredMaintain and update learner information and educational resources within university learning management and learner management systemsMaintain confidential learner records in accordance with university and departmental processesSupport learner tracking, reporting, and documentation activities using university systems and databasesProgram Administration and Operational CoordinationSupport day-to-day operational activities related to Family Medicine, Enhanced Skills, undergraduate, and MPAS programmingAssist with the preparation of reports, learner manuals, orientation materials, operational summaries, and program documentationCoordinate meetings, prepare agendas and supporting materials, record minutes, and track action items, as required.Identify and communicate operational issues affecting learner experiences to appropriate leadersLiaise with academic and administrative teams regarding learner coordination activities and the application of relevant program policies and processesSystems and Administrative SupportUtilize systems such as One45/Elentra, SharePoint, Canvas, Microsoft Office, Microsoft Teams, and Zoom to support program operationsMaintain accurate information within learner management and scheduling systemsAssist with data entry, reporting, and information management activitiesProvide cross-coverage and operational support during planned and unplanned absences, as requiredOtherDevelop and maintain effective working relationships with learners, faculty, staff, and external partnersRespond to inquiries in a timely, professional, and confidential mannerPerform other related duties as assigned in support of distributed medical education activitiesQualificationsEducationCompletion of Grade 12 and a recognized post-secondary business administration or administrative assistant program. An equivalent combination of education and experience may be considered.ExperienceOne to three years of related administrative experience in a university, post-secondary, health care, or academic environment is preferred. Experience supporting medical education programs or learners in a distributed education environment is considered an asset.KnowledgeKnowledge of undergraduate and postgraduate medical education processes, accreditation standards, and learner administration is considered an asset. A strong working knowledge of Royal College and College of Family Physicians of Canada (CFPC) accreditation standards, the CanERA General Standards of Accreditation for Institutions with Residency Programs, the RDoS collective agreement, CaRMS (Canadian Resident Matching Service),



postgraduate and undergraduate medical education processes and policies, and experience using One45/Elentra or other learner management systems will be considered assets.SkillsDemonstrated ability to work independently and collaboratively within a team environment, with a commitment to continuous quality improvement and ongoing program development while maintaining a high degree of accuracy and attention to detailDemonstrated ability to coordinate and manage multiple projects, priorities, and competing deadlines while maintaining efficiency and accuracy in a complex and evolving environmentExceptional interpersonal, written, and verbal communication skills. The successful candidate will be enthusiastic, self-motivated, and able to establish and maintain effective working relationships with learners, faculty, staff, and external stakeholdersDemonstrated ability to identify opportunities for process improvement and recommend changes to administrative processes, policies, and procedures that enhance operational effectiveness and learner experiences.Exceptional organizational, problem-solving, and decision-making skills, with the ability to exercise sound judgment and maintain confidentialityDemonstrated proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and related software. Experience with One45/Elentra, Canvas, SharePoint, and other University and Health Authority systems is considered an assetCollege of MedicineStatus: PermanentEmployment Group: CUPE 1975Shift: Monday-Friday, 8:00-4:30Full Time Equivalent (FTE): 1.0Salary: The salary range, based on 1.0 FTE, is $30.25 - 38.38 per hour. The starting salary will be commensurate with education and experience.Salary Family (if applicable): Operational ServicesSalary Phase/Band: Phase 5Posted Date: 8/5/2026Closing Date: 9/1/2026 at 6:00 pm CSTNumber of Openings: 1Work Location: On SiteThe University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance. #J-18808-Ljbffr

📌 Program Administrator, College Of Medicine (Prince Albert) (Saskatoon)
🏢 University of Saskatchewan
📍 Saskatoon