Position Summary Senior Property Administrator, Lease Setup Administration (LSA)

We are looking for a highly motivated professional to join our Finance team. The role focuses on accurately, timely, and standardized setup and maintenance of lease and tenant data across the portfolio, supporting complex transactions, resolving exceptions, and ensuring consistency across asset classes within a centralized team structure.

Responsibilities

Complete lease setup for fully executed leases into ERP systems, including complex or non‑routine arrangements.

Process amendments, renewals, expansions, contractions, relocations, assignments, and terminations across a broad range of lease structures.

Review lease documentation and interpret lease terms to ensure accurate setup and ongoing maintenance.

Maintain building area information, tenant allowances, and other key lease data elements requiring judgment and detailed review.

Set up and validate complex lease data and billing parameters needed for accurate billing.

Complete lease setup inputs that support accurate billing, including percent rent, co‑tenancy arrangements, and tenant chargebacks.

Review non‑routine scenarios, identify data issues or exceptions, and resolve them in coordination with stakeholders before billing execution by the Revenue Control team.

Coordinate with Finance, Leasing, Operations, Legal, and Revenue Control to support accurate lease setup and resolve complex data questions.

Serve as a key escalation point for complex, non‑routine, or ambiguous lease setup matters within the centralized team.

Support consistent application of processes, standards, and documentation requirements, and share knowledge with less experienced team members.

Identify opportunities to improve workflows, strengthen controls, and enhance data quality across the lease administration process.

Qualifications





Completion of a university degree or college diploma.

3–5 years of experience in lease administration, accounting, credit, collections, or a related field.

Experience managing complex and non‑routine lease administration activities, including new leases, renewals, expansions, contractions, relocations, assignments, and terminations.

Strong attention to detail, sound judgment, and explicit communication skills, with the ability to interpret lease terms and resolve exceptions accurately.

Highly proficient in Microsoft Excel and experience with JDE, Yardi, or comparable financial systems.

Ability to thrive in a fast‑paced, high‑volume work environment that continues to evolve and adapt.

Collaborative mindset and willingness to share knowledge within a team‑oriented workplace.

Motivation to achieve results and continuously improve processes through thoughtful and proactive problem‑solving.

Compensation and Benefits The expected salary range for this position is $75,000 to $85,000. Eligible employees may also receive an annual Incentive Award pursuant to our Short‑term Incentive plan and Long‑Term Incentive plan (if applicable), and participate in our group benefits and retirement plans. Details are included within OMERS & Oxford offer letters.

Work Schedule & Location This role requires 4 days per week at our head office located at 100 Adelaide Street West.

Posting Information This posting is for an existing vacancy.

EEO Statement From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier‑free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups, executive leader sponsorship, our Purpose@Work committee, and employee recognition programs.

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📌 Senior Property Administrator (Lease Setup Administration) (Toronto)
🏢 Oxford Properties Group
📍 Toronto