Job Posting

Finance and Accounting Assistant

Title: Finance and Accounting Assistant

Location(s): Ottawa, ON

Salary: $27.18 - $30.77 per hour **based on work experience

Hours: 24 Hours per week / 22.5 hours paid per week

Employer: John Howard Society of Ottawa

How To Apply:Please submit your cover letter and resume through the John Howard Society of Ottawa’s ADP Workforce Now website, under the Career Centre tab at: ADP > Myself > Career Centre

Closing Date:19 August 2026

About the environment: Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both clients, and staff. At JHS Ottawa, you will find an employer that celebrates the uniqueness of each of its staff members and is committed to promoting an engaging working culture where all employees are encouraged to live their strengths and realize their potential. JHS Ottawa will provide permanent new employees access to a benefit plan, four weeks vacation annually, a Defined Contribution Pension Plan after eligibility waiting period, and opportunities for continual learning and development.

About who we support: Our employees are supporting a diverse client group including youth and adults, all genders, from a wide cross section of social, ethnic, linguistic and cultural backgrounds who are representative of our broader community. We are accountable to the people we serve by providing the highest quality of service with integrity through the delivery of responsive, innovative and evidence-informed approaches.

About diversity at JHS Ottawa: The John Howard Society of Ottawa is committed to reflecting and responding to the diversity of the people and communities we serve and is seeking that diversity in applicants for this position. We welcome candidates from racialized persons/persons of colour, Indigenous People, women, persons with disabilities, persons who identify as 2SLGBTQ+, and all candidates who contribute to furthering the diversity of ideas. We also recognize that people from diverse groups have different needs and require different solutions to gain equal prospect for success in the hiring process.

If you require any accommodation during the interview process, please let us know.

About the role: Reporting to the Finance Manager, the Part-Time Finance and Accounting Assistant will support the day-to-day financial operations of the organization by ensuring the accurate processing, reconciliation, and reporting of financial information. This role plays an important part in maintaining the integrity of financial records, supporting grant and funder reporting requirements, and contributing to the organization’s overall financial stewardship.





The ideal candidate is detail-oriented, highly organized, and proactive, with strong analytical and problem-solving skills. They are comfortable working independently, managing multiple priorities, and collaborating effectively with colleagues across the organization while seeking guidance when needed.

As the successful candidate, you have:

- Education: Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Experience: 4+ years of experience in an accounting, bookkeeping, or finance support role.

Experience working in a non-profit, charitable organization, or grant funded organization. Experience preparing financial reports for funders, government agencies, and grant programs.

Experience using cloud-based accounting systems.

- Language: Preferred communicating effectively both orally and in writing (English).
- Additional Skills: Strong proficiency in Microsoft Excel, including data analysis and reconciliation functions.

Strong organizational and time-management skills and ability to manage multiple priorities. High level of accuracy, attention to detail, and commitment to maintaining data integrity

Excellent interpersonal and communication skills.

Ability to maintain confidentiality and exercise sound professional judgement

Strong problem-solving skills with a hands-on approach and wiliness to take initiative

You’ll also be prepared to

- Review vendor invoices and expense claims to ensure accurate coding, HST/GST treatment, rebate eligibility, and compliance with organizational policies
- Assist with accounts payable and accounts receivable processes, including monitoring aged receivables and following up on outstanding payments as required
- Prepare account receivable, accounts payable, and other financial reports to support decision-making and cash flow monitoring
- Monitor and reconcile assigned balance sheet accounts, investigate variances, and support monthly account analysis and reporting
- Assist in the preparation of monthly or quarterly financial reports for department managers and support the accuracy and completeness of financial records across programs and cost centres.
- Assist in preparing financial reports for funders and internal stakeholders
- Reconcile bank accounts on a monthly basis,



match deposits to contractual invoices and funding agreements, and investigate discrepancies as required
- Maintain organized financial records and supporting documentation in accordance with organizational policies, audit requirements, and regulatory standards
- Support finance projects and ad hoc reporting as required
- Assist with month-end, quarter-end, and year-end closing activities, including journal entries, reconciliations, and supporting documentation
- Collaborate with program teams and managers to support accurate financial tracking of grants, contracts, and restricted funding.

You’re a fit with our organizational culture, if you mirror our values in the way you work:

- You are committed to providing the highest quality of care for your clients, through responsive, creative, and evidence informed approaches.
- Driven by curiosity, you adapt to achieve the best results for clients/communities you serve.
- Celebrating the uniqueness and lived experience of every person is part of your nature, and this conviction creates a sense of belonging, safety, and better outcomes for all.
- You work in a way that helps employees and clients live their strengths and reach their potential
- Work with compassion and care for others, and help JHS build a culture of listening, mutual support, and meaningful connections.

You’re a fit with our organizational culture if you believe:

- In building meaningful connections across our programs, partners, and neighbourhoods in order to foster inclusion and empowerment.
- In a person-centred approach, recognizing the value, expertise, and capacity of each individual to make choices that lead to their best self.
- That systemic inequalities exist, and that all people have the right to be treated with dignity, to live free from discrimination, to have a home, and to access employment, education, health promotion and other supports.
- In reducing harm to individuals and communities through a non-judgmental approach that builds resiliency and accountability.
- In the capacity of individuals and communities to adapt, change, and grow while promoting the conditions to inspire positive transformation.

We sincerely thank all applicants who express interest in JHS and this position- only those selected for an interview will be contacted. Fraud Alert / Report a Fraudulent Job Posting

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📌 Finance and Accounting Assistant (Ottawa)
🏢 John Howard Society of Ottawa
📍 Ottawa