About Calian At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team. Job Type: Full Time

Position Overview

We are looking for an organized, and proactive Office Administrator to join our Calian Agriculture team. In this full-time onsite role, you will support the day-to-day operations of the office by providing front desk reception, administrative coordination, finance support, office maintenance oversight, and general operational assistance. This position is ideal for an early-career professional who enjoys working with people, solving problems, and contributing to a collaborative office environment.

Responsibilities Welcome visitors and ensure compliance with safety orientation procedures

Answer phones and direct inquiries as needed

Coordinate onboarding logistics and provide day-of support for new employees

Maintain office supply inventory, including stationery, janitorial items, and office groceries while tracking expenses appropriately

Maintain internal communication tools such as bulletin boards and in/out boards

Update and manage administrative spreadsheets, tracking tools, and SharePoint folders as required

Perform document control tasks including scanning, laminating, and filing

Distribute incoming mail

Liaise with cleaning services, building maintenance contacts, and other facility contractors to ensure office needs are met

Maintain and update common office equipment including printers, televisions, and security systems

Organize and support internal events such as staff lunches, BBQs, and town halls

Assist with administrative tasks required by production

Provide support to the finance function by assisting with invoices, purchase orders,



and shipping backup activities

Support department leads and general office operations as required

Perform other duties within the scope of the role

Qualifications High School Diploma required

Preference for a post-secondary certificate or diploma in Office Administration, Business Administration, or a related field

Minimum one year of experience in an administrative, clerical, customer service, internship, or volunteer capacity

Basic proficiency with Microsoft Office, including Word and Excel

Experience with QuickBooks is considered an asset

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Ability to maintain confidentiality and handle sensitive information

Friendly, professional, and customer-focused approach

Self-starter with solid problem-solving abilities and a willingness to learn new skills

Additional Requirements Must be able to work onsite full-time

Regular work schedule is 8:00 AM to 4:50 PM

Team schedule includes every second Friday off

Compensation $50,000 to $55,000

Position Type

We have 1 available position.

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AI Usage Disclosure At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team. How we hire

- Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an prospect for you to gauge if a role at Calian is the right fit for you.





Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!
- Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.
- We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
- Do your research on Calian, the department, and team you are looking to join
- Add a cover letter that explains why you are a good fit for this position
- Share a portfolio, personal websites, or links to your professional social media
- In your CV, highlight your key achievements - this is your time to brag
- Include dates! Share the timeline of your experience
- Stand out by tailoring your resume to each position you apply to
- Only apply to roles you’re genuinely interested in and that align to your experience
- Be prepared! Do your research on Calian, the department, and team you are looking to join
- View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
- Prepare a list of questions to ask us
- Dress business casual for your interview (virtual and in person)
- We assess your skills and fit, you assess our fit for you
- We keep you updated and share expectations as we make progress in the recruiting cycle
- Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

📌 Office Administrator (Regina)
🏢 Calian in Space u0026 Technology
📍 Regina