About ICON GLOBAL INC:

At ICON GLOBAL INC, we are committed to delivering expert consulting services across Building Consulting, Project Management, Environmental Consulting, and Forensic Services. Our multidisciplinary team provides clients with strategic insights, technical expertise, and actionable solutions for property investments, regulatory compliance, and complex investigations. With a reputation for precision and excellence, we help clients navigate challenges and capitalize on opportunities across a broad range of industries.

Job Overview

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will oversee daily office operations, manage administrative tasks, and support team members to ensure smooth workflow. This role requires excellent communication skills, strong organizational abilities, and experience in office management, bookkeeping, and human resources functions.

The Office

Administrator will play a key role in maintaining an efficient office environment and fostering skilled relationships with vendors and clients.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee administrative tasks such as filing, data entry, and document management
- Coordinate vendor management activities and maintain supplier relationships
- Support human resources functions including onboarding, training & development, and employee record keeping




- Handle bookkeeping and payroll processes using QuickBooks or similar software
- Assist with budgeting, expense tracking, and financial reporting
- Supervise clerical staff and provide team management support
- Maintain organized office supplies inventory and manage procurement processes
- Ensure adherence to office policies, procedures, and phone etiquette standards
- Support special projects related to office organization, process improvement, or administrative initiatives

Requirements

- Proven experience in office administration or related roles with strong clerical and organizational skills
- Supervising experience or team management background preferred
- Proficiency in QuickBooks, Microsoft Office Suite, and multi-line phone systems
- Knowledge of human resources practices including payroll processing and employee onboarding
- Excellent communication skills—both verbal and written—and professional phone etiquette
- Strong organizational skills with the ability to prioritize tasks effectively
- Experience in bookkeeping, vendor management, filing systems, and office experience required
- Ability to handle confidential information discreetly
- Demonstrated ability to train & develop staff or team members as needed
- Prior experience with budgeting and financial reporting is a plus

Job Types: Full-time, Permanent Pay: $20.00-$22.00 per hour

Benefits

- Dental care
- Extended health care
- Vision care

Work Location: In person

📌 Office Administrator (Mississauga)
🏢 ICON Global
📍 Mississauga