Description

Midland Transport is currently seeking an Office Coordinator to be based at our Corner Brook, NL Terminal. The selected candidate will be a highly organized and customer-focused Office Coordinator to support the day-to-day administrative operations of our terminal. This position plays a vital role in ensuring accurate documentation, payroll administration, customer service, reporting, and operational support.

The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced environment.

What We Offer:

- A dynamic, safe, and rewarding work environment
- A flexible health, drug, dental, and vision plan
- RRSP matching program
- Employee & Family Assistance Programs
- Health & Wellness reimbursements, includes gym memberships, fitness classes or online workout programs
- 3 weeks' paid vacation
- Maternity leave top-up program
- Growth and progression opportunities within Midland Transport and large network of the JD Irving group of companies

Responsibilities

- Provide exceptional customer service by phone, email, and in person.
- Respond to customer inquiries and coordinate pickup and shipment requests.
- Complete employee time entry and support payroll administration.
- Process daily reports, fuel reporting, and operational documentation.
- Manage cash collection transactions and related recordkeeping.




- Ensure shipment documentation, scanning, and Proof of Delivery (POD) records are accurate and complete.
- Monitor and resolve missing PODs and documentation discrepancies.
- Maintain organized files, records, office supplies, and inventory.
- Support terminal leadership with reporting, data collection, and administrative tasks.
- Assist with onboarding documentation and identify opportunities to improve administrative processes.

Qualifications

- High school diploma or equivalent.
- 1-2 years of administrative, customer service, or office coordination experience.
- Experience in transportation, logistics, or a fast-paced operations environment is an asset.
- Strong customer service and interpersonal communication skills.
- Excellent organizational and time management abilities.
- Ability to manage multiple priorities and meet deadlines.
- High attention to detail and strong data entry accuracy.
- Proficiency with Microsoft Office, including Outlook, Excel, and Word.
- Experience with AS400, transportation management systems, or payroll administration is considered an asset.
- Ability to handle confidential information with professionalism and work independently in a team-oriented workplace.

📌 Office Coordinator (Corner Brook)
🏢 J.D. Irving
📍 Corner Brook