Job Summary
We are seeking an organized and proactive Admin/ Scheduling Coordinator to join our team. We specialize in exterior siding and framing on residential projects This role is vital in managing appointment schedules, coordinating with team members, and ensuring smooth operational flow within the office environment. The ideal candidate will possess strong communication and organizational skills, along with experience in administrative and clerical functions, to support efficient office operations and team management. Experience reading construction drawings and purchase orders, ordering materials and doing material take-offs, must have experience in reading construction drawings, office logistics

Duties
Develop and maintain detailed scheduling for projects and deliveries using office management tools such as Job Tread or Crm systems
Coordinate with vendors, clients, and internal teams to confirm appointments and manage rescheduling as needed
Manage human resources functions related to scheduling staff shifts, training & development sessions, and team management
Filing, and vendor management tasks to ensure accurate record-keeping
Assist with office administrative tasks such as document preparation, data entry,



and maintaining organized filing systems
Support budgeting activities by tracking expenses related to scheduling and office supplies
Provide excellent customer service through effective communication skills and skilled phone etiquette

Requirements
Proven experience in office administration, clerical work, or similar roles with solid organizational skills
Supervising experience or team management skills are highly desirable
Proficiency in Job Tread or Crm systems, and general office software
Experience with bookkeeping, vendor management, and filing systems
Excellent communication skills—both verbal and written—along with professional phone etiquette
Ability to handle multiple priorities efficiently in a fast-paced environment
Strong attention to detail with a focus on accuracy in scheduling and record keeping
Experience in training & development activities is a plus
Demonstrated ability to work collaboratively within a team while maintaining a high level of professionalism

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Advantages:
Dental care
Extended health care
On-site parking

Work Location: In person

📌 Office Administrator/scheduling Coordinator Calgary
🏢 KIWI TRUST DEVELOPMENTS]
📍 Calgary