Job Summary

The Office Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day functioning of a transportation company. This role involves preparing customer invoices, maintaining accurate driver records, creating shipping manifests, and performing general office duties. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a quick-paced environment while maintaining accuracy and professionalism.

Key Responsibilities
Generate and process customer invoices accurately and in a timely manner.
Record and maintain driver work hours, timesheets, and attendance records.
Prepare and organize transportation manifests and shipment documentation.
Maintain accurate records of deliveries, invoices, and driver logs.
Enter and update data in company software and spreadsheets.
Coordinate with dispatch, drivers, and customers regarding shipment documentation and administrative requirements.
Answer phone calls, respond to emails,



and provide administrative support to management.
File, scan, and organize office documents, ensuring confidentiality and accuracy.
Assist with scheduling, reporting, and other clerical duties as assigned.
Ensure compliance with company policies and transportation documentation procedures.

Qualifications
Previous experience in an administrative or office support role (transportation or logistics experience is an asset).
Solid proficiency in Microsoft Office (Word, Excel, Outlook) and data entry.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Effective verbal and written communication skills.
Ability to work independently and prioritize multiple tasks in a rapid-paced environment.

Pay: $18.00-$19.00 per hour

Work Location: In person

📌 Office Admin Assistant Kitchener
🏢 Citex transport
📍 Kitchener