We are looking for a detail-oriented and organized Mail Clerk I to support document filing and digitization activities in an onsite office environment in London, ON . The ideal candidate is comfortable handling confidential documents, operating office equipment, and working independently while maintaining a high level of accuracy.
Key Responsibilities
Prepare paper documents for scanning and electronic storage.
Operate photocopiers and scanners to digitize physical documents.
Review scanned documents to ensure accuracy, completeness, and quality.
Organize, file, and securely maintain physical records in designated locations.
Provide daily and weekly progress updates via email and/or phone.
Follow workplace health and safety guidelines, including wearing a face mask when required in open office areas.
Adhere to privacy, confidentiality, and workplace conduct policies.
Administrative support and document management initiatives as business needs evolve.
Identify and communicate any issues, risks, or process concerns in a timely manner.
Maintain a high level of accuracy and efficiency while meeting project deadlines.
Required Qualifications
Minimum 2 years of skilled work experience .
Comfortable operating office equipment, including photocopiers and scanners.
Proficiency in Microsoft Outlook, Teams, and Excel .
Solid organizational and time management skills.
Ability to work independently with minimal supervision.
Excellent verbal and written communication skills.
High attention to detail and ability to handle confidential information responsibly.
Preferred Qualifications
Previous experience with document filing, records management, mailroom operations, or document digitization is considered an asset.
Skills & Competencies
Strong organizational and multitasking abilities.
Excellent attention to detail.
Reliable, dependable, and qualified.
Adaptable to changing priorities in a fast-paced setting.
Strong interpersonal and communication skills.