About The Prospect On behalf of our client, we are seeking a proactive and detail-oriented Property Administrator to join a collaborative and close-knit team. This is a full-time, permanent position offering a competitive compensation and benefits package. It’s ideal for a highly organized professional with strong communication skills and a background in property management.
Duties Maintain comprehensive files, records, binders, and manuals (e.g., invoices, purchase orders, contracts, bank deposits, tenant/owner lists)
Support accounts receivable activities, including tenant billing/invoicing, payment tracking, and follow-up on outstanding balances
Assist with budget preparations and utility chargebacks in support of the Property Manager.
Ensure lease compliance, including tracking tenant insurance certificates and related documentation
Obtain and organize tenant quotes and handle procurement-related administration for repairs and services
Liaise with third party service contractors and coordinate contractor security clearances as required
Maintain vendor WSIB and insurance certificates and related compliance records
Provide administrative support for capital and tenant improvement projects (tracking timelines, documentation,



and vendor coordination)
Collaborate with the Tenant Services Coordinator on tenant-specific service requests and communications
Fulfill general administrative and site support duties (phones, supplies, mail/couriers, correspondence, records/binders)
Assist with special projects and other duties as assigned
About You 3-5 years of administration experience in property management, real estate, or a related/similar industry
Eligible to obtain and maintain a Secret level security clearance
Strong knowledge of Microsoft Office (and/or Google Workspace)
Excellent communication and organizational skills
Ability to work proactively, independently, and as part of a team
Post-secondary education in a related field is an asset
About the Job The salary for this position is $60,000 to $70,000 annually, depending on experience. This is a full-time, onsite position in Ottawa, with a competitive benefits package and a stable, long-term role within a collaborative, close-knit team.
Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

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📌 Property Administrator - Permanent - 19316 (Quebec City)
🏢 LRO Staffing
📍 Quebec City