ABOUT US
Shiloh Christian Institute (SCI) is a growing faith-based K-12 Christian school in Mississauga, Ontario. We are committed to
academic excellence rooted in Christian values, raising torchbearers who excel academically, spiritually, and socially. We are
seeking a dynamic, organized, and mission-driven Administrator/Fundraiser to join our team full-time and support our next phase of
growth.

POSITION OVERVIEW
Title: Administrator / Fundraiser
Employment Type: Full-Time (37.5 hours/week, on-site)
Location: Mississauga, ON
Reports To: School Principal / Board of Directors
Compensation: Competitive, based on experience + performance-based fundraising incentives
The Administrator/Fundraiser is a key leadership support role responsible for the day-to-day administrative operations of the school,
parent and prospective family communications, enrollment growth, grant writing, fundraising, and marketing. The ideal candidate is
highly organized, an excellent communicator, passionate about Christian education, and experienced in administration and
fundraising.

1. Day‑to‑Day Administration & Communications (50%)

Serve as first point of contact for the school – monitor and manage incoming calls, emails ([email protected]), and walk‑ins with professionalism and warmth

Manage daily communication with current parents – announcements, newsletters, reminders, and responding to inquiries in
a timely manner

Maintain student records, enrollment files, attendance, and administrative databases with confidentiality and accuracy

Coordinate calendar management, scheduling of meetings, tours, and school events

Support Principal with administrative tasks, report preparation, and office management





Oversee front office operations and ensure a welcoming, Christ‑centered environment

2. Admissions & Prospective Student Follow‑Up (20%)

Manage full admissions funnel – respond to inquiries, schedule tours, conduct follow‑ups with prospective families via
phone, email, and in‑person

Track prospective students from inquiry to enrollment, maintaining CRM / tracking sheet

Organize Open Houses, Information Nights, and school tours

Assist families with application process, tuition information

Work towards enrollment growth targets

3. Grant Writing & Fundraising (20%)

Research, identify, and apply for relevant grants for private Christian schools, educational programs, and capital projects

Write compelling grant proposals, letters of intent, and reports to foundations and government programs

Develop and execute annual fundraising strategy – including donor cultivation, sponsorships, annual giving campaign, and
fundraising events

Build and maintain donor database and relationships, provide timely acknowledgments and impact reports

Plan and coordinate fundraising events and campaigns

Meet annual fundraising goals

4. Marketing & Community Engagement (10%)

Develop and implement marketing plan to increase visibility and enrollment – social media, website content, flyers,
community outreach

Create marketing materials (newsletters, brochures, social media posts)



consistent with SCI branding (blue, gold, white)

Manage social media presence and website updates

Build partnerships with local churches, community organizations, and businesses

Represent SCI at community events

QUALIFICATIONS

Strong alignment with Shiloh Christian Institute’s Christian mission, statement of faith, and values – must be able to model
Christian character

Post‑secondary education in Business Administration, Communications, Non‑Profit Management, Education, or related
field preferred

2+ years’ experience in school administration, office management, or non‑profit administration

Proven experience in grant writing with track record of successful grants – MUST HAVE

Proven experience in fundraising and donor relations

Excellent written and verbal communication skills – professional phone and email etiquette

Solid marketing skills – experience with social media, Canva, newsletters, website (WordPress/Wix)

Highly organized, detail‑oriented, able to multitask and manage multiple priorities

Proficient in Microsoft Office / Google Workspace, databases, and CRM tools

Self‑starter, proactive, trustworthy, and able to maintain confidentiality

WHAT WE OFFER

Meaningful work in a Christ‑centered, growing school community

Opportunity to make direct impact on enrollment growth and sustainability

Supportive leadership and board

Professional development opportunities

Market-competitive salary + fundraising performance bonus

Shiloh Christian Institute is an equal chance employer. We thank all applicants; however only those selected for interview will be contacted.

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📌 Administrator / Fundraiser (Full-Time) (Ontario)
🏢 SHILOH CHRISTIAN INSTITUTE
📍 Ontario