HUMAN RESOURCES MANAGER – MATERNITY LEAVE CONTRACT

Henvey Inlet First Nation is seeking a temporary, full-time Human Resources Manager to join our Administration for a 20‑month maternity leave contract. The Human Resources Manager reports to the Director of Finance/Administration and is responsible for leading the development and implementation of HR strategy, policy, practices and programs that supports the growth of both employees and the Administration. The Human Resources Manager provides guidance to business leaders, managers and staff, ensures legal compliance with labour and payroll legislation and manages employee relations. This position requires strategic thinking, relationship management and technical HR and payroll expertise, as well as a strong attention to detail and a high-degree of integrity and professionalism.

Henvey Inlet First Nation offers competitive wages, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and half-day workdays every Friday.

MAIN RESPONSIBILITIES

Provide strategic leadership and consulting support to Chief and Council and management for setting goals, policy development, staff allocation and management to ensure business goals are met

Build and maintain strong relationships with local non‑profit employment organizations, educational institutions, government agencies, insurance companies, legal advisors, and other First Nations & First Nations organizations to enable Henvey Inlet First Nation to achieve business objectives

Oversee personnel management, including wage increases, promotions, and disciplinary actions in compliance with company policies

Handle employee complaints and incidents, including conflict resolution, accidents, health and safety concerns, work refusals, and investigations

Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures

Maintain HR metric records and compile statistical reports concerning personnel‑related data such as hires, transfers, performance appraisals, absenteeism rates, etc.

Assist in compiling and analyzing statistical HR data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s personnel policies and practices

Assess company culture and employee morale and provide recommendations on changes to accomplish company goals and objectives

Assist in the development and implementation of programs that will drive increased employee satisfaction and commitment levels

Oversee the evaluation, classification and rating of occupations and compensation programs to ensure regulatory compliance and competitive salary levels

Create and run required HR, payroll, benefits, training and statistical reports from the various electronic systems/platforms as needed

Prepare personnel forecast to project employment needs

Determine staffing requirements and oversee and participate in the recruitment process

Develop interview questions for individual positions

Develop, administer and evaluate applicant tests where required

Participate in full‑cycle recruitment services including job posting creation, interviews, reference checks, employment offers and employee onboarding

Participate in planning for strategic training and organizational talent development

Assist with the identification of training needs and the development and delivery of appropriate training programs, ensuring that all applicable compliance requirements are met

Post/update job vacancies and recruitment information on various internal and external digital and physical job boards

Develop, implement and maintain a digital applicant tracking system

Prepare interview packages for the hiring committee, including copies of job postings, applications and interview questions

Organize and participate in hiring committees and interview processes

Track candidate application status and respond with follow‑up letters at the end of the recruiting process

Maintain TBNT file archives with copies of applications, interview notes and other correspondence with unsuccessful applicants

Act as a representative of HIFN at recruitment fairs

Work in collaboration with the Director of Finance/Administration to prepare employment offers for successful candidates and negotiate contract details

Assist with preparing and printing new hire packages and employee policy booklets

Assist with coordinating the procurement of new hire work spaces, supplies, computers and intranet access

Plan and conduct new employee orientation and training registration of new hires on their first day, including completing all new hire documentation and gathering proof of employee qualifications

Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee perks

Develop, implement and coordinate employee and management training programs, including health and safety and First Aid/CPR training programs

Assign, monitor and track employee training progress

Complete and submit training proposals and employee registrations to Gezhtoojig for qualified new hires

Create new and maintain existing personnel files by ensuring they are complete and up‑to‑date

Create and maintain a secure manual and digital filing system for all confidential employee data in accordance with PIPEDA and other applicable privacy regulations

Ensure confidentiality of employee files, salary information, disability/leave of absence information, personal issues, terminations, recruitment information, health benefit data, etc.

Facilitate the completion of probationary reviews for new hires with department managers

Track employee eligibility dates for group benefit and pension plan enrolment

Oversee the development and administration of group benefit and pension programs and recommend improvements as required

Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements





Distribute benefit and pension enrolment packages and assist with employee benefit orientations for newly eligible staff

Educate employees on group benefit and pension programs, providing answers to their questions

Assist in processing employee benefit and pension enrolments, changes, leaves, and terminations by completing, submitting and mailing all required forms

Assist in updating and maintaining online benefit system and reconcile monthly benefit statements

Assist employees in registering for myBenefits online and support employees with submitting online claims as required

Act as a mediator between the insurer and employees to resolve claim and coverage issues

Review, print, distribute and file monthly benefit billing statements

Maintain a sustainable professional relationship with insurance and pension providers

Work with account managers to coordinate workplace visits and employee benefit and pension training sessions

Run monthly pension contribution report for the finance department, ensuring that appropriate contributions were made within each pay period

Prepare and submit the monthly pension allocation report and remit contributions to pension provider

Prepare and compile benefit and pension data needed for required provider and other government reports

Participate in the annual benefit renewal meeting

Register new employees in ADP and train them on how to complete their online timesheets

Stay current with payroll regulations, standards and work practices

Respond to employee payroll related inquiries and requests

Monitor assigned payroll activities and program components for the purpose of ensuring effective department functioning and compliance with established financial, legal, and administrative requirements

Coordinate the payroll process with other departments for the purpose of delivering services in conformance with established guidelines

Assist with auditing preliminary payroll processing reports and timesheets for accuracy

Monitor employee time & attendance, time‑off balances and timesheet approvals

Inform managers of timesheet discrepancies and time & attendance patterns and concerns

Ensure all wage, benefit and pension changes are made accurately and in time for effected pay periods

Facilitate the processing of salary increases, bonuses and so on in accordance with instructions given

Assist with updating and maintaining payroll system for accuracy and prepare manual payroll adjustments as required

Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory requirements

Verify a variety of payroll related information for the purpose of ensuring accurate distribution of payroll funds and recommending corrective action as required

Oversee the processing of employee garnishments, leaves, and terminations, ensuring accurate processing of vacation and other payouts

Initiate the process of preparing and amending employee ROEs as requiredWork collaboratively with the finance department to ensure payroll is submitted for processing accurately and on time

Respond to all government inquiries regarding payroll, including requests from Service Canada, CRA, FRO and other related agencies as required

Oversee, process and coordinate employee leave requests for maternity/parental, illness, STD & LTD with appropriate third‑party insurers and government agencies

Complete and submit administrative paperwork needed to facilitate employees leaves including employer statements and questionnaires

Educate employees on available leave types, policy terms, waiting periods and claim submission processes

Collaborate with third‑party claims adjudicators to provide reasonable accommodations and build safe, gradual return‑to‑work schedules when the employee is cleared to return

Maintain communication with employees during their leave and/or recovery, offering assistance and resources where available

Help establish Joint Health & Safety Committee (JHSC) and related health & safety policies and procedures in accordance with applicable legislation

Attend JHSC meetings and actively participate in JHSC inspections and investigations

Investigate and report on industrial accidents for insurance carriers and applicable government agencies as required

Develop performance goals, metrics, and targets that are consistent with company goals

Oversee the performance management program as well as the coaching and mentoring programs

Ensure employees have clear goals, complete and submit annual goal setting forms and are aware of workplace expectations and etiquette

Oversee the annual performance review process, ensuring managers remain on‑track with their evaluation deadlines

Provide leadership and coaching to managers on key workplace matters such as performance management, difficult conversations, employee relations, and employee development

Conduct workplace investigations and resolve any conflicts that arise among staff in the department

Conduct annual employee engagement and feedback surveys, summarizing data collected into an itemized feedback report

Compile performance evaluation data and calculate annual salary increases based on evaluation scores

Monitor employee recognition milestones and administer incentive programs

Plan and organize employee recognition events, parties, recreational activities and staff retreats

Develop and implement human resources and payroll policies and procedures, ensuring they are in compliance with applicable employment and payroll legislation

Ensure that all employees comply with company policies, procedures, and ethical standards

Ensure that new and/or changed human resources policies and programs are published as planned and that all employees receive information and training for them

Advise and assist other departmental managers on interpretation and administration of personnel policies and programs

Serve as a link between management and employees by handling questions,



interpreting and administering contracts and helping resolve work‑related problems

Work with managers to administer progressive disciplinary action in accordance with established procedures

Collaborate with department heads to develop terminations strategies and script each termination case carefully

Provide terminated employees with outplacement or relocation assistance where required

Conduct exit interviews to identify reasons for employee resignations

Work collaboratively with legal counsel to represent organization at personnel‑related hearings and investigations

Conduct organizational research and work collaboratively with managers and leadership to develop succession plans that address knowledge and skill deficiencies for current and future employment/business needs

Research and prepare recommendations for position specific salary ranges and annual performance‑based salary increases

Prepare formal communications to employees for the purpose of providing information and/or direction

Draft, print and distribute various routine employee letters, correspondence, memoranda and forms

Prepare monthly newsletter submissions and other department flyers and external correspondence as required

Collect, copy, print, file and distribute various HR and payroll documents and records

Assist with department file archiving, including removing and destroying outdated or unnecessary materials or transferring them to inactive storage according to file maintenance/legal guidelines

Present a positive and professional image of the organization at all times

Develop and maintain solid working relationships with staff, leadership, government agencies and other key external stakeholders

Seek and apply for program funding through various external government agencies and program sponsors

Complete and submit various department reports to applicable funding providers including Ministries, governments, and other service provider in a timely manner

Adhere to all HIFN policies and procedures

Ensure that all health, safety and security regulations are adhered to by modeling and enforcing protected work practices

Participate in continuous learning opportunities to maintain up‑to‑date knowledge on current industry regulations, trends and practices

Participate in mandatory training, courses, webinars & workshops as required

Attend and actively participate in team, staff, community and joint committee meetings

Represent HIFN’s HR department at various conferences, boards and focus groups as required

Oversee workload of the HR department for the purpose of maximizing the efficiency of the workforce and meeting operational requirements

Develop and manage annual budgets for HR department operations

Complete and submit an annual work plan on behalf of the HR department

Supervise and support the Human Resources & Payroll Administrator and other HR department staff through mentoring, coaching, and leading project initiatives

Oversee time and attendance records for HR department staff, including approval and signoff of time sheet and time‑off requests

Participate in performance management and progressive discipline processes within Human Resources Manager capacity as necessary

Other duties as assigned from time to time by the Director of Finance/Administration or Chief and Council

QUALIFICATIONS

Post‑secondary degree or diploma in Human Resources Management, Business Administration or Payroll

5+ years of human resources experience required

2+ year of full‑cycle payroll experience preferred

CHRP or CHRL designation an asset

PCP or PCM designation preferred

Previous experience working with ADP payroll software a strong asset

Strong working knowledge of employment and payroll legislation a must

Demonstrated ability to manage HR strategy, leadership and organizational development, contracts, negotiations, and change

Ability to analyze, re‑engineer, develop and implement new strategies and operating procedures as well as formulate new and coinciding policy

Demonstrated knowledge of design, development and implementation of benefit, pension and salary administration

Previous disability management experience, including workplace accommodations and gradual return to work administration experience, preferred

Current First Aid and CPR Level C preferred

Knowledge of Henvey Inlet First Nation history, community and practices

Previous experience working within a First Nations organization preferred

Politically and culturally sensitive

Strong presentation, written and verbal communication skills

Excellent customer service and interpersonal communication skills

Sound leadership and team building skills

A well‑defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills

Ability to provide leadership and support for supervisors to enable them to properly manage their employees

Ability to build and maintain strong professional working relationships

Ability to deal with people sensitively, tactfully and professionally at all times

Robust morals and ethics, along with a commitment to staff privacy and preserving strict confidentiality

Ability to multi‑task and manage competing priorities

Excellent time and project management and organization skills

High level of critical and logical thinking, reasoning and decision‑making skills

Strong problem identification and problem resolution skills

Strong research and data analysis skills

Strong attention to detail and high degree of accuracy

Strong work ethic and a positive team attitude

Ability to quickly adapt to and learn new software

Proficient with Microsoft Office programs including Word, Excel, and Outlook and the use of general office equipment

Valid Class G driver’s license with access to a reliable, insured vehicle

Willingness to work flexible work hours, including evenings and weekends, when needed

Willingness to travel for work when needed

HOURS OF WORK
Full‑Time – 35.5 hours per week

WORK LOCATION
In‑office

REMUNERATION
$32/hr – $55/hr

START DATE
August 31, 2026

APPLICATION DEADLINE
August 14, 2026

We thank all applicants, however only those selected for an interview will be contacted.

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📌 EO-Human Resources Manager – Maternity Leave Contract (Ontario)
🏢 Henvey Inlet First Nation
📍 Ontario