Accounting & Admin Coordinator
Application Deadline: 21 August 2026

Department: Finance & Accounting

Employment Type: Permanent - Full Time

Location: New Brunswick

Compensation: $55,000 - $65,000 / year

Description
Search conducted by Placemaking 4G at p4g.ca on behalf of The Smart Energy Company

The Smart Energy Company knows that building strong teams requires intentionality, openness, and an appreciation for all different perspectives and experiences. We are committed to creating a workplace where people feel respected, supported, and able to contribute meaningfully to the work we do together.

We encourage applications from individuals who have historically been underrepresented in renewable energy, construction, operations, and technical industries, including Indigenous Peoples, Black communities, racialized individuals, people with disabilities, members of the 2SLGBTQIA+ community, and people from diverse educational and professional backgrounds.

If you require accommodations at any stage of the recruitment process, we encourage you to let us know.

To ensure a thoughtful and inclusive process, we’ve partnered with the P4G search team, who are committed to fostering a safe and supportive environment. They’re here to listen and help accommodate your needs, ensuring your experience throughout this process is intentional, inclusive, and respectful.

The Smart Energy Company (TSEC) is focused on helping farmers and agricultural operations build long-term energy independence through practical, scalable renewable energy solutions. TSEC designs, constructs, owns, operates, and maintains renewable energy assets that support sustainability, operational resilience, and long-term value for farming communities.

TSEC is a growing and evolving organization operating at the intersection of renewable energy, agriculture, operations, and innovation. The work is collaborative, rapid-moving, and deeply practical.

Employees describe the work environment as:

“We’re a team. Everyone helps each other and lifts each other up.”

“It’s a very supportive environment.”

“The company feels human.”

“It’s not overly corporate.”

“Leadership trusts us to do our jobs.”

“No two days are the same.”

“It’s exciting to be part of something growing.”

As the organization continues to grow, TSEC intentionally focuses on strengthening systems, coordination, and operational clarity while maintaining the collaborative, flexible, and close-knit culture people value here today.

Principles
The Smart Energy Company’s principles guide the behaviour and support every decision made.

Leadership: we recognize, build, invest in and reward remarkable people who love what they do while taking care of the people around them.

Curiosity: Our intense curiosity leads us to constant learning and growth.

Gratitude: We are consistently grateful for our families, our people, our customers, our communities, our shareholders and our planet.

Innovation: We thrive on developing new methods to accelerate the adoption of sustainable energy and take appropriate risks without fear of failure, while being prudent with the use of resources.

Transparency: We embrace clear,



open communication rooted in good intentions and trust, offered authentically with both conviction and humility.

Urgency: We accelerate our growth, knowing that a good decision today is better than a perfect one tomorrow. We use the tools of good analytical process while rejecting restrictive processes that slow us down, accepting that we may disagree but rally behind the decision anyway.

Integrity: We do what is right, ethical and honest while treating all people with respect, even when no one is watching.

Accountability: We act with a clear sense of personal ownership and accountability, even for things we may not be directly responsible for, but own, nevertheless.

This Moment, This Position
Reporting to the Controller, the Accounting & Admin Coordinator is responsible for the day-to-day financial transactions and administrative operations at The Smart Energy Company. This is a vital, finance-focused role that ensures financial transactions are recorded promptly and accurately, while maintaining complete documentation and resolving outstanding items like receipts, invoices, and expense approvals.

Beyond core finance duties, this position provides essential administrative support, including travel and accommodation coordination, office management, and records maintenance. This role is designed for someone who can prioritize finance as the primary function while flexibly managing administrative tasks to support the wider team.

Accounts Payable Administration

Enter vendor bills and match to purchase orders and receiving documentation.

Prepare payment batches for release under the Limits of Authority policy (this role does not release payments).

Maintain vendor records and follow the vendor setup policy for all new vendors.

Accounts Receivable & Invoicing

Issue customer invoices in QuickBooks Online as directed by the Controller’s monthly invoicing schedule.

Monitor accounts receivable and follow up on all invoices past due, maintaining a current collections log.

Deposit customer cheques within three business days of receipt.

Credit Card & Expense Administration

Code credit card transactions on an ongoing basis (not month-end batch), keeping coding within five business days.

Run the weekly missing-receipt follow-up: every Friday, notify cardholders of outstanding receipts; escape items older than 30 days to the Controller for enforcement under the credit card policy.

Process employee expense reports and reimbursement requests for Controller review.

Administer travel bookings (crew hotels, advance payments, direct billing arrangements) to reduce credit card usage.

Records & Month-End Support

Maintain organized, complete financial records and supporting documentation for every transaction.

Complete assigned month-end checklist tasks by the third business day of each month.





Support bank and account reconciliations as directed by the Controller.

File routine subsidy applications flagged by the Fractional CFO, under the Controller’s review.

Office Administration

Manage office supplies, equipment orders, and routine service providers.

Coordinate meetings, company events, and general office logistics as required.

Maintain administrative filing, including leases, contracts, and corporate records (excluding confidential HR records).

Provide light Health & Safety clerical support (filing training records and certificates); the H&S; program itself is owned by Operations.

Additional Administrative Support

Provide administrative support to the owners and others in the office as allocated through the Controller.

We know strong candidates may not meet every qualification listed below.

Required Experience & Skills

3–5+ years of bookkeeping, accounting administration, or financial administration experience.

Experience with accounts payable, accounts receivable, expense administration, and financial record keeping.

Experience with QuickBooks Online (QBO) (or similar)

Strong Microsoft 365 skills.

Strong organizational skills, attention to detail, and follow-through.

Strong communication skills and comfort following up with colleagues at all levels.

Nice to have

Post-secondary education in finance, accounting, business administration, or a related field, or an equivalent combination of education and experience.

Experience in construction, renewable energy, trades, or other project-based environments.

Experience with purchase order administration, inventory documentation, or procurement support.

Experience coordinating travel and office administration.

Experience working with documented SOPs and contributing to their improvement.

The Package
Location: 25 Hayward Rd, Upper Golden Grove, NB E2S 1C4

Salary: $55,000 - $65,000

Schedule: Monday-Friday, 37.5 hours per week.

Profit Sharing

4 weeks vacation + holiday shutdown

Group Benefits

Our Process & Application Details
What to Expect Hiring processes often reflect systems that don’t work for everyone. At Placemaking 4G, we believe recruitment should be relational and affirming. We’re working with the organization to ensure candidates are respected, informed, and supported throughout.

We closely review all applications and read each cover letter (we promise).

If you are selected as a top candidate, expect an invitation to chat with a Lead Placemaker from P4G. This is someone who treats the recruitment process non-traditionally. We want to get to know what inspires you.

Selected candidates will proceed to a virtual interview with the Lead P4G Placemaker and 2-3 organizational representatives.

Finalists may participate in a second-round interview or skills activity (virtual or in-person).

P4G will check employment references and assist in presenting an offer to the successful candidate.

Application Details
Applications will be accepted until we have found our successful candidate.

Have questions about the role?
Reach out to the Lead Placemaker at P4G to learn more.

Amr Elkhashab at [email protected]

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📌 Accounting & Admin Coordinator (New Brunswick)
🏢 Placemaking 4G (P4G)
📍 New Brunswick