Doorland Group is a proudly Canadian, family-owned manufacturer and industry leader in premium door solutions, serving customers across North America through a commitment to quality, innovation, and exceptional customer service. With ambitious plans for continued growth, Doorland combines the stability and values of a long-established business with a forward-thinking approach to operational excellence, technology, and continuous improvement.

Our success is built on the strength of our people, and we are committed to fostering a cooperative, accountable, and supportive workplace where employees are empowered to contribute, grow professionally, and make a meaningful impact on the future of the organization.

Key Responsibilities for our Accounts Payable Administrator

Accounts Payable Processing

- Process high volumes of vendor invoices accurately and in a timely manner.
- Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
- Match invoices to purchase orders and receiving documentation (three-way matching).
- Investigate and resolve invoice discrepancies, pricing variances, and payment issues.
- Prepare payment runs, including EFTs, cheques, wire transfers, and credit card payments.
- Ensure vendor payments are made in accordance with agreed payment terms.

Vendor Management

- Establish and maintain vendor records within the ERP/accounting system.
- Verify vendor information, banking details, and supporting documentation.
- Respond to vendor inquiries regarding invoice status, payment timing, and account balances.




- Build and maintain positive working relationships with suppliers.
- Reconcile vendor statements and resolve outstanding discrepancies.

Month-End and Financial Reporting

- Prepare accounts payable reconciliations and aging reports.
- Assist with month-end close activities, including accruals and invoice cut-off procedures.
- Reconcile AP subledger to the general ledger.
- Support year-end audit requests by providing documentation and reconciliations.
- Maintain organized and accessible financial records and supporting documentation.

Compliance and Internal Controls

- Ensure compliance with company financial policies and internal controls.
- Maintain confidentiality of financial and vendor information.
- Assist in identifying opportunities to improve AP processes and controls.
- Support GST/HST tracking and documentation requirements.
- Help prevent duplicate payments and fraudulent transactions through diligent review practices.

Process Improvement & Systems

- Identify opportunities to automate manual processes and improve efficiency.
- Assist in developing and documenting AP procedures and best practices.
- Support continuous improvement initiatives within the Finance team.

Experience and Skills Required:

- Accounting-related educational background completed
- 3-5 years’ experience within a similar Finance role
- Strong communication skills – both written and verbal
- Technical proficiency with MS Office, Quick Books and ERP systems, preparing updates and reporting

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📌 Accounts Payable Administrator (Vaughan)
🏢 Socket.dev
📍 Vaughan