About the BridgGroup of Companies:

The BridgGroup of Companies (TBGOC) has been in business for over 24 years and provides exceptional consumer services in the Financial and Real Estate world.

Our mission is to change lives one client at a time and to be the home of all your financial needs!

We aim to foster a culture of caring and accountability. Caring for our clients and employees in a team working environment. As a company we focus on working on diversified services that allow each client to reach their financial goals. But we also aim to ensure that our team experiences personal growth in their careers by offering ongoing training and development opportunities.

“We are looking for a Project Coordinator seeking a new and rewarding career. The successful applicant will support the Development Lead and President across all active development and construction projects on behalf of The BridgGroup of Companies. This is a full time, execution-focused position with a great opportunity to grow within a fast-growing organization.”

Position: Project Coordinator

Salary: $60,000 to $70,000 + Annual Performance Based Bonus

Expected Start Date: As soon as possible

Benefits:

- · 10 Days Paid Vacation
- · 3 Paid Employee Sick Days
- · Annual Performance Bonus
- · Group Benefits (Medical, Dental, Vision)
- · Ongoing Professional Development
- · Complimentary Beverages

Major Responsibilities:

Mission Statement/ Continued Lifetime Value Experience: must embrace and contribute to our philosophy in changing lives.

- Foster our core values with red carpet, white glove service.
- Assist all B2C’s, B2E’s, B2Ps and B2Bs.
- Uphold our 4-hour guaranteed response time.
- Support our #changinglives mindset by adapting to our CLVE Philosophy via Telephone, Email, Virtual & Face to Face interactions to ensure targets are met

Company Compliance:

- Complete daily compliance checklists during planning times.
- Promote and participate in company corporate culture philosophy-Teamwork, Team Participation, Corporate Events, Lead By Example Approach, High Performing and adherence to our Employee Code of Conduct - Attitude, Assertiveness, Accountability (Triple AAA) & Provent Productivity Method - CLVE, Compliance, Deadlines (CCD)
- Increase client/employee retention.
- Foster and follow daily process & policies

Position Responsibilities and Duties

Project Administration and Coordination:

- · Support the Development Lead, Real Estate Acquisition Specialist, Property Management team, and senior leadership with day-to-day coordination of active real estate, renovation, construction, and property improvement projects.
- · Maintain project files, schedules, trackers, correspondence, approvals, consultant deliverables, contractor documentation, and internal status records in an organized and audit-ready manner.
- · Prepare meeting agendas, record clear minutes, circulate follow-up notes, and maintain action item logs with assigned owners, due dates, and completion status.
- · Coordinate project communication between internal departments, consultants, contractors, vendors, property staff, municipalities, lenders, and other external stakeholders.

Real Estate Development and Construction Support:

- · Assist with tracking project milestones from acquisition, due diligence, feasibility, planning, permit submission, construction coordination, closeout, and handover to property operations.
- · Maintain permit, planning, municipal approval, zoning, site plan, consent, and development condition trackers, including submission dates, comments, resubmissions, lapse dates, and outstanding requirements.
- · Track consultant deliverables including architectural drawings, engineering reports, civil, structural, environmental, geotechnical, acoustic, planning, and other technical submissions.
- · Coordinate tender invitations, bidder lists, addenda, quotations, site visit schedules, trade comparisons, and scope clarification items for review by the appropriate lead.

Property Management and Operations Support:





- · Support property management with coordination of repairs, maintenance, renovations, capital improvement projects, vendor follow-ups, tenant-related service requests, and building operational needs.
- · Track maintenance work orders, contractor site attendance, deficiency lists, repair timelines, completion photos, invoices, and sign-off requirements.
- · Coordinate vendor and contractor documentation, including quotes, service agreements, insurance certificates, WSIB clearances, schedules, and completion records.
- · Assist with maintaining property files, inspection records, tenant notices, lease-related support documents, compliance records, and operational reports as required.

Budget, Invoice, and Documentation Control:

- · Log, verify, and track consultant, contractor, vendor, and property-related invoices against approved quotes, contracts, purchase approvals, budgets, and supporting documentation.
- · Maintain Budget vs. Committed vs. Actual vs. Variance trackers for active projects and flag discrepancies, missing documentation, cost increases, or approval gaps before processing.
- · Assist with construction draw packages, lender documentation, holdback records, statutory declarations, insurance certificates, WSIB records, and percentage-complete backup where applicable.
- · Maintain structured digital folders with consistent naming conventions, version control, approval records, and complete backup to support internal review, lender requests, and audit readiness.

Reporting, Follow-Up, and Compliance:

- · Prepare weekly project and property status summaries outlining key updates, upcoming deadlines, outstanding approvals, budget concerns, risks, action items, and required management decisions.
- · Follow up with internal team members, consultants, vendors, trades, municipal contacts, and property stakeholders to ensure deadlines are met and outstanding items are resolved.
- · Support compliance with company policies, approval processes, documentation standards, health and safety expectations, and applicable project or property-related requirements.
- · Complete other related project coordination, property administration, reporting, and operational support tasks as assigned.

Qualifications and Requirements:

- · This candidate demonstrates strong organizational skills and can maintain accurate, audit-ready project files, schedules, trackers, approvals, and documentation.
- · This candidate can coordinate effectively with leadership, internal departments, consultants, contractors, vendors, municipalities, lenders, and property stakeholders.
- · This candidate has experience supporting real estate development, construction, renovation, property maintenance, and capital improvement projects from planning through completion.
- · This candidate can track project budgets, invoices, contracts, approvals, milestones, risks, deficiencies, and outstanding action items with strong attention to detail.
- · This candidate is proactive in preparing status reports, following up on deadlines, resolving outstanding items, and supporting compliance with company policies and documentation standards.
- · Post-secondary education in Business Administration, Real Estate, Construction Management, Project Management, Urban Planning, Property Management, or a related field is preferred.
- · Minimum 2 to 4 years of experience in project coordination, real estate development, construction administration, property management, facilities coordination, or a related business environment.
- · Working knowledge of real estate, property operations, construction documentation, municipal approvals, permits, vendor coordination, and project tracking processes is required.




- · Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; advanced Excel skills are considered an asset.
- · Experience using project management or tracking platforms such as ClickUp, Airtable, Microsoft Planner, Smartsheet, or similar systems is preferred.
- · Excellent written and verbal communication skills with the ability to prepare professional correspondence, meeting minutes, reports, trackers, and follow-up communications.
- · Strong organizational skills, attention to detail, follow-through, and the ability to manage multiple deadlines, competing priorities, and active files at the same time.
- · Ability to work independently, take initiative, escalate concerns appropriately, and maintain confidentiality when handling business, financial, project, tenant, or property-related information.
- · Valid Ontario “G” Driver’s Licence and access to a reliable vehicle are required, as travel to properties, project sites, municipal offices, and vendor locations may be required.
- · Goal-Driven Focus: Their desire to hit targets and/or completed tasks/ assignment/ projects that outweighs any temporary hesitation or fear of social awkwardness
- · Assertive Communication: They initiate conversations effortlessly and clearly articulate value propositions without sounding aggressive or pushy.
- · Resilience to Rejection: They do not take "no" personally. Instead, they view objections as natural steps in the workplace to learn and perform better
- · High Empathy: They are socially bold but highly perceptive, allowing them to read body language, actively listen, and adapt their pitch to the needs of team members or clients
- · Natural Curiosity: They ask deep, probing questions to uncover pain points because they genuinely enjoy learning about people and solving problems.
- · Unwavering Confidence: They project authority and belief in their service/product, which instantly builds trust and credibility with prospects and team.
- · Effective communication involves conveying your message clearly, concisely and accurately with an advanced level of the English Language
- · Technical Proficiency, must type a min of 50 words/minute and advanced in excel with MS Word, MS PowerPoint and MS Excel, Outlook, Google Chrome, etc.
- · Have an understanding of the Employment and Workplace Safety Act
- · Must own a vehicle and have full access at all times
- · Mandatory attendance at Company Annual Events

Preferred Assets:

- · Experience supporting real estate acquisitions, due diligence, development approvals, renovation projects, property operations, or multi-property portfolios.
- · Familiarity with Ontario Building Code basics, municipal permit processes, site plan approvals, consent applications, development charges, and construction draw documentation.
- · Exposure to construction law concepts, lien holdbacks, WSIB clearance certificates, insurance requirements, contractor compliance, and project closeout documentation.
- · Project Management, Property Management, Real Estate, Construction Administration, Health and Safety, or related certification is considered an asset.

Work Schedule and Conditions:

- · Monday to Friday: 9:00 a.m. to 5:30 p.m.
- · This is a full-time, in-office position. Work remotely: No.
- · Flexibility may be required for early mornings, evenings, weekends, site visits, inspections, urgent property matters, contractor coordination, municipal deadlines, or project timelines.
- · Travel within Ontario may be required to attend properties, project sites, vendor meetings, municipal offices, inspections, and company-related events.

The BridgGroup of Companies is an equal opportunity employer, and we strive to provide a culturally diverse workforce. We will not discriminate based on race, creed, color, national origin, age, sex, religion, marital status, sexual orientation, or disability. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Pay: $60,000.00-$70,000.00 per year

Work Location: In person

📌 Project Coordinator (Vaughan)
🏢 The Bridg Group of Companies
📍 Vaughan