Who we are

Since 1971, Burnaby Family Life has been offering quality community social services in Burnaby and in neighboring communities. We’re building on that tradition and working every day to make this is an inclusive, welcoming and safe community for all. Our organization promotes a work culture that values transparency, teamwork, learning, fairness, and integrity.

Job Summary:

The Executive Assistant plays a pivotal role in supporting the Executive Leadership Team in advancing the organization’s mission by strengthening internal systems, processes and driving the strategic plan forward. This position serves as a central organizational connection across departments, supporting data management and analysis, fund development initiatives, governance coordination, accreditation readiness, and organization’s internal communications.

Key Duties and Responsibilities:

- Support the Executive Leadership Team in advancing mid-level strategic goals by tracking milestones, timelines, and key performance indicators (KPIs). Develop dashboards and reporting tools to monitor strategic plan progress.
- Prepare strategic updates for leadership and Board reporting.
- Work with the Director of Operations and Services to design and maintain data systems to support program tracking, funder reporting, and impact measurement.
- Work with Executive Leadership to conduct advanced data analysis to inform strategic decision-making, continuous quality improvement (CQI), fund diversification, and brand awareness.
- Coordinate and support the organization’s fundraising campaigns.
- Lead and contribute to grant writing and reporting.
- Build and nurture relationships with new and existing stakeholders, including potential donors and sponsors.




- Represent the organization at community events to expand awareness and partnerships. Coordinate staffing and volunteer participation required for community events. Support event logistics and post-event reporting.
- Participate in all Board of Directors meetings.
- Work with the Director of Operations and Services and Executive Director to prepare board meeting agendas, record minutes, and manage follow-up actions.
- Lead internal H&S; and EDI committees. This includes facilitating meetings, setting agendas, preparing year-end committee CQI reports and ensure action item follow-through.
- Support the Director of Operations and Services in areas related to Human Resources, maintenance of personnel records, and communications.
- Work with the Director of Operations and Services to prepare for the organization’s accreditation and internal CQI process.
- Work with the Director of Operations and Services and Communications Assistant to support development of the organizations annual report.
- Prepare monthly organizational updates for managers to share with program teams.
- Assist in drafting external and internal communications materials as requested.
- Other duties as required.

Education, Training and Experiences:

- Bachelor’s degree in Business Administration, Public Administration, Public Relations, Nonprofit Management, or other related field.
- Minimum five years experience in a nonprofit or mission-driven organization.




- Demonstrated experience in CRM management, data programming, and analytics.
- Experience in grant writing and not for profit fund development (an asset).
- Experience supporting governance or Board-level reporting (an asset).
- Knowledge of HR compliance, unionized environments, and ESA (an asset).

Job Skills and Abilities:

- Strategic thinking and systems-level analysis
- Advanced data literacy and technical proficiency
- Exceptional written communication skills
- Strong project management and time management
- Relationship-building and stakeholder engagement
- High attention to detail and organizational skills
- Ability to manage multiple priorities in a dynamic environment
- Discretion and professionalism when handling confidential organization information that is sensitive in nature
- CRM platforms (advanced proficiency required)
- Advanced skills in Microsoft Office 365

Additional Information:

- Clear criminal record required.

Reports to: Director of Operations and Services

Job Title: Executive Assistant

Work Site Location(s): In-person / 2101 Holdom Avenue, Burnaby

Weekly Hours: 35 hours weekly / occasional evening and weekends required

Wage: $32.23

Advantages: Eligible for group benefits after probation period

Start Date: August / September 2026

End Date: March 31, 2027 (with possibility of extension)

How to Apply: To apply, please submit your resume with relevant experience. Only short-listed candidates will be contacted for interviews.

Thank you for your interest.

Pay: $32.23 per hour

Education:

- Bachelor's Degree (preferred)

Experience:

- nonprofit or mission-driven organization: 5 years (preferred)

Work Location: In person

📌 Executive Assistant (Burnaby)
🏢 Burnaby Family Life
📍 Burnaby