Job Summary

We are seeking an organized and detail-oriented Office Administrator to support daily office operations in a fast-paced food manufacturing environment. Reporting to the Vice President, this role requires strong administrative skills, excellent communication, and the ability to work independently while supporting customers, vendors, and internal teams.

Responsibilities

- Manage daily office administration, including filing, documentation, supplies, and front desk operations.
- Answer and direct phone calls, respond to inquiries, and provide qualified customer service.
- Greet visitors and maintain a welcoming office environment.
- Support customer orders, process orders accurately, and provide client support.
- Track shipments, coordinate finished product pickups, and resolve shipping issues.
- Manage vendor relationships, invoices, purchase orders, and payment processing.
- Reconcile purchase orders with invoices and maintain accurate records.
- Process payroll for third-party drivers.
- Maintain office budgets, cost trackers, and reporting documents.




- Support maintenance, office equipment, mailing, and general administrative needs.
- Assist with creating and maintaining office policies and procedures.
- Communicate customer concerns internally and coordinate with operations teams.
- Support business promotion through social media platforms.

Qualifications

- Minimum 5 years of experience in office administration or a similar role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office and general computer applications.
- Experience with invoicing, vendor management, and administrative processes.
- Strong attention to detail and ability to manage multiple priorities.
- Professional phone etiquette and customer service skills.
- Experience in a manufacturing or food industry environment is an asset.

Pay: $20.00 per hour

Work Location: In person

📌 Office Administrator/Receptionist (Canada)
🏢 Intellect Workforce
📍 Canada