Job Summary

We are seeking a motivated and organized Administrative Assistant/Receptionist to join our team! This role is vital in creating a positive environment for visitors and providing essential administrative support to ensure smooth daily operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude. You will be the first point of contact for clients, vendors, and staff, handling a variety of clerical tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your administrative expertise in a rapid-paced, supportive environment.

Duties

- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using professional phone etiquette
- Perform invoicing, billing and data entry tasks accurately
- Handle clerical duties such as filing, photocopying, scanning documents, and maintaining organized records
- Support bookkeeping activities including invoicing, billing, and basic financial record keeping with QuickBooks or similar tool

Requirements





- Office experience and/or clerical degree with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills
- Experience with data entry, filing systems, and clerical tasks in a professional setting
- Excellent customer service skills with a friendly demeanor and effective communication abilities
- Familiarity with multi-line phone systems and phone etiquette standards
- Previous experience in fast paced environments is a plus; knowledge of front desk procedures highly desirable
- Ability to handle confidential information discreetly and maintain professionalism at all times
- Strong typing skills along with proofreading abilities to ensure accuracy in all correspondence
- Basic bookkeeping knowledge including familiarity with QuickBooks or similar accounting software is preferred

Join us to be part of a vibrant team dedicated to delivering outstanding support while fostering a positive work environment!

Education:

- Secondary School (preferred)

Language:

- English (required)

Work Location: In person

📌 Administrative Assistant/Receptionist (Canada)
🏢 Important Company of the Sector
📍 Canada