The Office Administrator works in the main office and is responsible for A/R and A/P for all sales and purchases, ensuring customer data, service and support is maintained. This role provides administrative support and provides support to the sales team, finance and provides back up to the scale operator.

Administrative & Financial Responsibilities:

- Responsible for Accounts Payable and Receivable for all scrap sales and purchases.
- Accurate date entry to Quickbooks
- Ensuring positive customer relations. Answering questions, providing direction, general inquiries.
- Invoice customers
- Answering potential customers questions and sending additional information per email ensuring that the customer needs are met.
- Support marketing by posting to our social medial and responding to leads through our social media platforms, and taking photos.
- Coordinate company lunches and company functions
- Ensure load deductions are uploaded to customer files (i.e., pictures & supporting documentation)
- Distribute documentation to customers as requested.
- Provide administrative support as needed
- Coordinate and assist the sales team with weekly customer payouts and purchases.
- Maintain Mayer System Master Data, update price list – 1 per month.
- Responsible for Mail pickup and deliveries




- Assist the Scale Operator when required – weigh in/out all scale traffic and assist customers with receiving payments, dispatch, scrap runner.
- Working on Saturday rotation at the front scale (7:00 am to 12:00 pm)
- Other duties as required.

Qualifications and Experience

- 2 years Administrative experience
- Must have experience with AR and AP
- Must have accurate data entry
- Experience with the Mayer System an asset
- QuickBooks experience a must
- Able to work in fast paced Environment
- Strong written and verbal communication
- Must be able to multi-task and prioritize
- Knowledge of accounting/finance
- Truck weigh scale and dispatch experience an asset
- Must be bondable

Job Types: Full time, Permanent

Pay: $25.00 per hour

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Application question(s):

- Are you available to work 7:00 am to 12:00 pm rotating Saturday shifts

Education:

- DCS / DEC (preferred)

Experience:

- QuickBooks: 1 year (preferred)
- Scale & Dispatch: 1 year (preferred)
- Accounting: 1 year (required)
- invoicing: 1 year (required)
- AP & AR: 1 year (required)

Work Location: In person

📌 Office Administrator - Accounting experience (Canada)
🏢 Moffatt Scrap Iron
📍 Canada