Job Overview
We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing clerical support, ensuring smooth office operations, and delivering exceptional customer service. This role requires strong organizational skills and proficiency in various office software, including Microsoft Office, Adobe and QuickBooks. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply.
Knowledge, Skills and Abilities:
- Proficiency in Microsoft Office (specifically Word, Excel and Outlook), Adobe and QuickBooks
- Experience with data entry, record keeping and computer operation
- Robust typing skills
- Exceptional time management, verbal, written and telephone communication skills
- Strong interpersonal skills and ability to work within a team structure
- Proven ability to be self-motivated and work independently
- Ability to multi-task
- Detail oriented
- Contributes to team effort by accomplishing related results as needed
- Commitment to working efficiently and accurately
Responsibilities
- Perform basic administration and clerical duties, photocopying, data entry, processing mail, filing etc.
- Use computer word processing, spreadsheets,
PDF and database software to prepare reports and documents
- Answer general phone inquiries using a professional and courteous manner
- Handle communications with customers and vendors via phone and email
- Communicate with vendors to obtain quotes and submit purchase orders
- Coordinate and distribute monthly customer statements
- Assist with payables and receivables
- Collaborate with Managers, Team Lead and technicians to achieve company goals
- Coordinate shipping and receiving of parts and equipment
- Other related projects, office support duties as may be assigned
- Steel toe shoes/boots required.
Education:
- Secondary School (Preferred)
Experience:
- Office: 1 year (Preffered)
- Administrative: 1 year (Preffered)
Pay: $19.00-$22.00 per hour
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care