Company Overview:

Coldhaus Direct is a national sales, distribution, and route‑to‑market partner built to scale brands across Canada. With over 20-years’ experience in the sales and distribution industry, ColdHaus Direct provides a suite of services, including in-house direct-to-store distribution, on-line ordering, warehouse infrastructure, freight, fulfillment, and sub-distributor hosting—all with back office financial functions.

Job Summary

We are looking for an organized and detail-oriented Accounts Receivable Administrator to join our finance team. You will be responsible for managing accounts receivable collections with a focus on centrally billed customer accounts. This role oversees customer deductions, resolves invoice discrepancies, reconciles customer accounts, prepares AR reporting, and partners with internal teams to improve processes and reduce billing errors.

Responsibilities

● Send weekly account statements to National accounts and sub-distributors

● Communicate with clients and customers on outstanding unauthorized deductions. This includes understanding the process for requesting and collecting repayment of invalid deductions, identifying trends and resolving issues

● Review, approve, and maintain customer deductions based on trade agreements, contracts, and promotional programs

● Process credit notes, debit notes and or freight claims (if applicable)

● Prepare all AR journal entries for bad debt and trade spending

● Maintain permanent customer files including credit history, correspondence and changes in legal status





● Create reports and dashboards for the Sales team to identify trends, improve controls, and reduce billing and deduction errors

● Partner with the IT team to support EDI processes, system improvements, and process optimization

● Perform other duties as assigned to support the evolving needs of the business.

Qualifications

● Minimum of 1-2 years’ experience in similar role

● A degree or diploma in Finance, Economics, Business

● Experience with Microsoft Office (Intermediate Excel)

● Communicate effectively and orally and in writing

● Experience in making collection calls

● Strong work ethic and positive team attitude

● Ability to work in a rapid paced, deadline driven environment.

● Strong problem identification and problem resolution skills

Join our team as an Accounts Receivable Administrator and play a key role in keeping our financial operations running smoothly while supporting our commitment to exceptional service!

ColdHaus Direct is committed to employment equity and encourages applications from all qualified candidates. If selected for an in-person interview, applicants will be required to submit a recent driver’s abstract. Subsequently, any offer of employment will be conditional upon a background check, including a criminal record check.

This job posting is not for an existing vacancy.

Pay: $55,000.00-$60,000.00 per year

Application question(s):

- How would you rate your proficiency in Microsoft Excel? (Beginner, Intermediate, Advanced, Expert)

Experience:

- Accounts receivable: 1 year (required)

Work Location: In person

📌 Accounts Receivable Administrator (Canada)
🏢 ColdHaus Direct
📍 Canada