Property Administrator

Location: Halifax, NS
Job Type: Full time, On site
Compensation: $55,000 – $60,000 annually + performance bonus

About the Role
We are a property management and development company in Halifax seeking a highly organized and detail‑oriented Property Office Administrator to support the daily administrative operations of our office. This role is ideal for someone who is personable, proactive, and comfortable working with variouis software, social media platforms, tenants, vendors, and visitors.

Key Responsibilities

- Coordinate day‑to‑day office administration and maintain office supplies and inventory
- Manage incoming and outgoing correspondence (mail, email, vendor billing portals)
- Process monthly EFT resident billing
- Maintain and keep accurate all tenancy information relating to address, phone numbers, contact information, insurance, parking and utilities
- Collect and post tenant rent payments; follow up on outstanding balances
- Liaise with tenants, vendors, and visitors as the primary front‑office contact
- Input rental rate adjustments and follow up on unpaid balances
- Escalate unresolved rental arrears to management
- Support the Financial Controller with year‑end documentation
- Coordinate with IT vendor for office related technical issues
- Support senior management with reports and administrative tasks




- Coordinate rental inquiries, prompt responses and assisting resident managers
- Coordinate rental applications, prepare leases using DocuSign, update tenant files as required
- Coordinate social media advertising platforms for posting advertisements and responding to inquiries promptly

Skills & Qualifications

- Strong computer skills (Excel, Word, Outlook)
- Exceptional interpersonal and communication skills
- Previous property administrative experience required.
- Ability to troubleshoot and tenant inquiries
- Strong multitasking ability and comfortable with interruptions
- Demonstrated initiative and sound judgment in resolving issues and escalating when needed
- Ability to communicate across social media platforms for advertising
- Knowledge of property‑management bookkeeping (rent posting, tenant ledgers, rental account reconciliation) an asset

Work Environment & Physical Requirements

- On site, indoor office environment
- Desk position with frequent interaction with tenants and visitors and phone calls
- Being part of a tight knit team atmosphere
- Light physical tasks (filing, organizing, lifting water bottles, maintaining kitchen area)

Pay: $55,000.00-$60,000.00 per year

Perks:

- On-site parking

Work Location: In person

📌 Property Administrator (Halifax Regional Municipality)
🏢 Peppermint Properties
📍 Halifax Regional Municipality