Title: Medical Office Manager

Number of Positions Available: One (1)

NOC Code: 1243

Skill Group: B

Employer: Yavari Medical Inc.

About us: Yavari Medical Inc. is a collaborative practice located in Sydney. We are a privately owned practice of family physician looking to expand our operations to meet the current/growing demand of health services in Sydney, Cape Breton.

We have a caseload of 5,000 patients in our clinic; in addition we provide medical services as below:

- We are one of the approved centres for Health Canada immunization including yellow fever and travel medicine;
- We are one of the enhanced physicians centre working with the Workers Compensation Board of Canada
- We are running a clinic for addiction, alcoholism and substance abuse disorders

Lead Statement:

Our medicine practice has an immediate need for an organized, reliable Medical Office Administrative Assistant. You will be responsible for fulfilling administrative duties in both the front and back of the office, including billing support, scheduling, coding, patient communication and filing. We’re looking for a team player who thrives in a fast-paced workplace. You should demonstrate excellent organizational skills and the ability to perform well in stressful situations. If you have experience in the medical field, you might be perfect for this position.

Duties:

- Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
- Assist patients with re-scheduling appointments and other scheduling issues




- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Interview patients in order to complete forms, documents and case histories
- Complete insurance and other claim forms
- Initiate and maintain confidential medical files and records
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Prepare financial statements and billing
- Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
- Order medical supplies and maintain inventory
- Work with the Doctor and Nurse to determine and establish office procedures and routines

Requirements:

- Completion of a one- or two-year college program or other specialized courses for secretaries or medical secretaries is required.
- Minimum 5 years in a related role
- Management experience is a must
- Medical office experience is a must
- Excellent communication and time management skills
- Proven experience in a fast-paced environment an asset

Important to note:

- You must include a Cover letter with your Resume, merged in one PDF file.
- Email Subject line must be: Application - Medical Office Admin – Your first and last name
- Only applicants considered for the position will be contacted.
- Please do not try to contact our office for inquiries; our lines are reserved only for administration and medical purposes.
- Supporting documentation verifying your experience would be appreciated (Merge all documents in 1 PDF file).

Pay: From $17.00 per hour

Work Location: In person

📌 Medical Office Administrative Manager (Sydney)
🏢 Yavari Medical
📍 Sydney