This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person at North Campus Edmonton. Following a six-month probation period, this position will be eligible to apply to the University of Alberta Work from Home Program for a hybrid work arrangement.

The Department of Pediatrics at the University of Alberta is one of Canada’s leading academic health centres for pediatric specialty and subspecialty education and research. Working closely with the Stollery Children’s Hospital and community pediatrics in Northern Alberta, we are committed to meeting the unique needs of our community and providing exceptional care for infants, children, youth, and families. Our core values of compassion, growth and health equity are at the heart of everything we do. Our department members are engaged in exciting research endeavors, contributing to excellence in pediatric care. Additionally, we offer a diverse array of accredited residency training programs, graduate programs, and unique training experiences, all under the guidance of our dedicated teaching staff.

The Medical Education Program Coordinator (MEPC) plays a vital role in ensuring the success and seamless functioning of the residency program. Collaborating closely with the Program Director and reporting to the Medical Education Team Lead, the MEPC provides essential day-to-day administrative support and acts as a primary liaison among faculty, trainees, and external stakeholders. This role demands strong interpersonal skills, sound decision-making, and critical thinking. Equally important are initiative, adaptability, and the ability to multitask effectively in a high-paced and demanding environment. The ideal MEPC is a positive, community-oriented individual who thrives in collaborative settings. A comprehensive understanding of the specific requirements of the education program is crucial, with one year of on-the-job training necessary to develop the skills and expertise needed for success.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

- Serve as the primary administrative contact for the residency program, supporting trainees, faculty, and external agencies.
- Maintain confidential trainee records
- Manage the Program Director’s academic calendar
- Draft, revise, and distribute trainee rotation and on-call schedules, and,



in collaboration with the Program Director, manage leave requests — balancing trainee needs, program requirements, clinical service demands, and ensuring adequate coverage.
- Coordinate assessments, evaluations, and examinations (e.g., one45, CBME.med, OSCEs) and track trainee progress.
- Support Competency-Based Medical Education (CBME) by organizing committee meetings and liaising with Academic Advisors and faculty.
- Lead resident recruitment (CaRMS), including applicant coordination, interview logistics, and program website updates.
- Organize key program events (orientation, awards, committee meetings) and support accreditation, budget monitoring, and procurement.

- 3+ years of related administrative or program coordination experience.
- Post‑secondary degree in a relevant discipline is preferred.
- High school diploma required, ideally supported by relevant post‑secondary coursework.
- Equivalent combinations of education and experience will be considered.
- Prior experience in medical education, ideally supporting undergraduate and/or postgraduate learners.
- Sound judgment and discretion when managing confidential information.
- A demonstrated ability to foster a positive, collaborative, and community-driven work environment.
- Robust interpersonal and communication skills to cultivate relationships with trainees, faculty, and colleagues.
- Adaptability to juggle multiple tasks and address challenges proactively in a dynamic setting.
- Capability to work independently while contributing to a cohesive team.
- Proficiency in computer applications, including databases, word processing, spreadsheets (Excel), and the Google Workspace platform.
- Proficiency in English grammar and proofreading.
- Familiarity with Web Eval and CALLY systems is considered an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis.



The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

📌 Medical Education Program Coordinator (Edmonton)
🏢 University of Alberta
📍 Edmonton