Overview

We are seeking a detail-oriented and highly organized Accounts Payable/Collections Administrator to join our accounting team. This position offers an opportunity to work within a dynamic environment that values precision, efficiency, and qualified growth.

Duties

- Review project invoices against purchase orders and contracts for accuracy.

- Ensure all invoices are accurately coded and approved.

- Reconcile vendor statements and resolve discrepancies promptly through effective communication with suppliers.

- Maintain detailed records of all transactions for audit purposes and prepare journal entries as needed.

- Assist with month-end closing activities related to accounts payable and general ledger reconciliation.

- Manage data entry tasks related to accounts payable, accounts receivable, and other financial data entry functions.

- Participate in process improvements to enhance efficiency within the accounts payable function.

- Manage release of holdbacks when due.

- Daily Delinquency Management: Proactively address outstanding balances by contacting current and past tenants.





- Collection Information: Maintain accurate records of collection efforts on open files.

- Tenant Communication: Track tenant responses and payment arrangements meticulously.

- Payment Plan Oversight: Ensure adherence to established payment plans

- Collections Filing: File unpaid balances with collections agencies.

- Record Keeping: Maintain organized collection files.

- Payment Tracking: Accurately record funds received in rental software.

- Assist with reception relief when required.

Skills

- Proficient in Excel

- Familiarity with accounting software is an asset

- Collections experience is an asset

- Excellent attention to detail

- Strong team player

- Effective communication skills, in person, over the phone and in writing

Job Types: Full-time, Permanent

Benefits

- Casual dress

- Company events

- On-site parking

Experience

- Accounting software: 1 year (required)

- Microsoft Excel: 1 year (required)

Work Location: In person

📌 Accounts Payable / Collections Administrator (Calgary)
🏢 City Vibe Developments
📍 Calgary