We are seeking an organized and detail-oriented Accounts Payable Specialist to support the accounting needs of our construction and property management operations.

The successful candidate will be responsible for receiving, reviewing, coding and entering supplier and subcontractor invoices while ensuring expenses are recorded against the correct company, project, general ledger account and cost code.

This role requires someone who can identify discrepancies before invoices are processed, maintain accurate vendor accounts and work directly with vendors, project managers, property management and the accounting team to keep accounts payable complete and current.

Key Responsibilities

- Receive, review, code and enter supplier and subcontractor invoices
- Ensure invoices are recorded against the correct company, project, general ledger account and cost code
- Match invoices to purchase orders, contracts and supporting documentation
- Confirm that invoices have received the appropriate authorization before processing
- Identify duplicate invoices, billing errors, missing information and coding discrepancies
- Follow up with vendors and internal departments to resolve invoice and approval issues
- Maintain accurate vendor accounts and supporting records
- Review and reconcile vendor statements
- Monitor accounts payable aging and investigate overdue or outstanding invoices
- Process vendor credits and ensure they are applied correctly
- Prepare accounts payable reports and documentation for payment and cheque runs
- Assist with the preparation and processing of vendor payments
- Maintain current vendor information, including payment details and required documentation
- Process employee expenses and company credit-card transactions
- Reconcile company credit-card statements and supporting receipts
- Apply HST correctly and identify transactions requiring further review
- Prepare or assist with accounts payable accruals
- Support month-end closing and general ledger reconciliation activities




- Prepare accounts payable records and supporting documentation for audits and year-end review
- Maintain accurate, complete and organized electronic accounting records
- Provide additional accounting support as required

Qualifications
- Minimum two years of accounts payable or related bookkeeping experience
- Post-secondary education in accounting, bookkeeping, business administration or a related field
- Experience with invoice coding, vendor reconciliations and payment processing
- Understanding of general ledger accounts, HST and basic accounting principles
- Experience working with multiple companies, projects or cost codes is preferred
- Construction, development or property management accounting experience is considered an asset
- Strong working knowledge of Microsoft Excel
- Experience with Sage or Maestro is preferred
- Experience with Yardi is considered an asset

Skills and Attributes
- Exceptional attention to detail and commitment to accuracy
- Strong organizational and time-management skills
- Ability to manage high invoice volumes and recurring deadlines
- Ability to identify discrepancies and follow issues through to resolution
- Sound judgment and problem-solving skills
- Clear and professional communication with vendors and internal teams
- Ability to work independently and collaboratively
- High level of reliability and accountability
- Discretion when handling confidential financial information

What We Offer
- Starting salary of $52,000 per year
- Extended health benefits
- Two weeks’ annual vacation
- Full time, permanent employment
- Monday-to-Friday schedule
- An opportunity to contribute to both construction and property management accounting operations

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted. Pay: From $52,000.00 per year

Benefits

- Casual dress
- On-site parking

Education:
- Secondary School (required)

Experience:
- Accounts payable/bookkeeping: 2 years (preferred)

Work Location: In person

📌 Accounts Payable Specialist (Cambridge)
🏢 Savic Homes
📍 Cambridge