The Accounts Payable (AP) Specialist is responsible for managing the full accounts payable cycle, including invoice processing, vendor payments, and reconciliation activities.

The ideal candidate will bring strong attention to detail, a solid understanding of accounting principles, and a proactive approach to maintaining accuracy, efficiency, and strong vendor relationships.

Key Responsibilities

Invoice Processing and Data Entry

· Receive, review, and process vendor invoices, credit card and employee expenses accurately · Validate invoices against purchase orders, contracts, and receiving documents (2‑way/3‑way match)· Manage credit card requests and system for the collection of supporting documentation and approvals· Ensure proper coding to general ledger accounts and cost centers

Payment Processing and Execution

· Prepare and process vendor payments (EFT, ACH, wire, cheque) according to payment terms· Maintain payment schedules to ensure timely and accurate disbursements· Ensure appropriate approvals are obtained prior to payment release· Send payment remittance information and follow up on any queries· Assist with preparation of cash flow forecast and provide projected outflows

Vendor Management and Inquiry Resolution

· Serve as the primary point of contact for vendor payment inquiries· Research and resolve discrepancies related to pricing, quantities, taxes, or duplicate invoices· Maintain accurate vendor master data (banking, contact details, tax information)· Communicate professionally to maintain strong supplier relationships

Reconciliations and Expense Control

· Reconcile AP subledger to general ledger and vendor statements· Monitor outstanding liabilities and accrued expenses· Assist with month‑end and year‑end close activities· Identify and prevent duplicate or incorrect payments

Controls, Compliance and Process Improvement

· Ensure compliance with internal controls, approval matrices,



and accounting policies· Support audits by providing documentation and explanations· Maintain compliance with tax and regulatory requirements (e.g., sales tax, withholding)· Identify opportunities to improve AP processes, automation, and efficiency

Core Competencies

Qualifications and Experience

· Graduate of a post-secondary institution (College or University) in Accounting and/or Business focus an asset· Minimum 2 years of experience in Accounts Payable or a similar accounting role· Experience with invoice processing, payment execution, and reconciliations

Technological Competencies

· Experience in Microsoft Dynamics 365 – Finance and Operations, Microsoft AX or other ERP system· Intermediate/Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint)· Exposure to expense management systems (e.g. Declaree) an asset· Familiarity with banking systems and PowerBI reporting tools

Behavioural Competencies

· Maintain a high degree of integrity and ethical behaviour in all business activities and decisions· Develop and maintain effective working relationships with team members, internal partners, vendors and others using strong interpersonal skills· Follow through on identified problems until resolution· Establish and maintain harmonious professional relations by demonstrating respect for and sensitivity to others

Why Join Us

Work Environment

· Collaborative and supportive team environment· Opportunity to improve processes and drive impact· Exposure to a growing and dynamic organization· Competitive compensation and benefits

Compensation and Benefits

· Salary: $55,000 - $60,000

· Eligible for performance-based bonus of 10%

· Proportionate company matching RRSP up to 4%

· Medical benefits

Company Values





We partner with nature To make our world more sustainable, we need growing solutions that are both protected and healthy. With everything we do, we must make sure nature and people benefit equally. We believe the answers to our agricultural challenges lie in nature itself. And in restoring the natural balance of our planet. That is why we partner with nature.

We work for growers

Founded by a grower ourselves, we never forget our roots. We provide growers worldwide with our products and knowledge. We understand their challenges and feel a strong responsibility to help them restore the natural balance in their crops. Through them, we contribute to making safe, high quality and affordable food available.

We keep improving

Driven by our mission, we are always on the lookout for new and better solutions. We continuously build our know-how and improve our processes, products and services to exceed our customers’ expectations. By staying open to new ideas and learning through trial and error, we remain pioneers in our field.

We build global networks

Collaboration is in our DNA. We know that to realize our ambition, we have to work together. Through our global network, we share our vision and knowledge, build valuable connections, and inspire others. Our global network is crucial, so safeguarding this network is just as key as building it. Together, we work towards our ultimate goal: 100% sustainable agriculture.

We are family

We are a family company, and we treat each other as family. We care for, respect, and value each other. We are united through our shared values and strong belief in biological solutions and sustainable growing practices

Pay: $55,000.00-$60,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Experience:
- Accounts payable: 2 years (required)

Work Location: In person

📌 Accounts Payable Specialist (Niagara-on-the-Lake)
🏢 Koppert Biological Systems Canada
📍 Niagara-on-the-Lake