Job ID
77912
Job Title
ADMINISTRATIVE ASSISTANT (I)
Regular/Temporary
Regular
Location
Central Campus
Open Date
2026/08/07
Job Type
Short Term Employee
Close Date
2026/08/13
Employee Group
Unifor Unit 1, Staff
Favorite Job
Department
Parking
Full/Part Time
Part time
Salary Grade/Band
Grade 4
Salary Range
$26.16 - $32.95 (hourly)
Job Code
JD0090
Existing Vacancy
Yes - Newly Created Position
Contract Duration
8 Months
Target Number of Openings
3
Hours per Week
24
Posting Details
Schedule Monday - Friday, may include evening and weekend shifts.
Education Level 2 year Community College diploma in Office Administration or related field of study.
Career Level Requires 2 years of relevant experience.
Anticipated Start Date September 1, 2026
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General Description
Organize and perform a range of administrative duties that require a thorough understanding of established functions, policies, and procedures.
Representative Duties & Responsibilities
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
Provide policy and procedure information to others.
Gather and compile the paperwork required to facilitate hiring and payment processes.
Collect, verify,
and input data into a variety of spreadsheets and databases.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Write a variety of formal notes and records such as meeting minutes.
Update and maintain information on websites and social networks.
Format, word process, edit, and proofread a variety of documents and materials.
Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
Monitor and order office supplies.
Source and obtain pricing information for office supplies and equipment.
Set up and maintain filing systems, both electronic and hard copy.
Classify, sort, and file correspondence, records, and other documents.
Update and maintain confidential files and records.
Handle sensitive material in accordance with established policies.
Assemble, copy, collate, and disseminate a variety of documents and materials.
Open and distribute incoming mail and faxes.
Prepare outgoing mail, faxes, and courier shipments.
Supervision
No formal supervision of others is required.
Provide orientation and show procedures to others.
Qualifications
2 year Community College diploma in Office Administration or related field of study.
Requires 2 years of relevant experience.
How To Apply To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose,
McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
Human Resources Service Centre at (phone hidden) ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Interview Experience
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews.
If you have any questions as you move through the hiring process, please reach out to
[email protected] or the HR contact associated with your position of interest.
AI Statement
McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.
📌 ADMINISTRATIVE ASSISTANT (I) (Canada)
🏢 McMaster University
📍 Canada