Bay and College Physiotherapy & Rehab is seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of our multidisciplinary rehabilitation clinic.

This is not a traditional front-desk receptionist position. While occasional reception coverage is part of the role, the primary responsibility is to provide administrative and operational support to clinic management and healthcare providers. The ideal candidate will be comfortable handling documentation, reports, recruitment tasks, scheduling coordination, and a variety of administrative projects in a fast-paced healthcare environment.

Key Responsibilities

- Provide day-to-day administrative support to the clinic management team.
- Prepare, format, and complete reports, letters, forms, and other clinic documentation.
- Assist with insurance, MVA, WSIB, and other administrative paperwork as required.
- Maintain accurate electronic records and update internal databases and spreadsheets.
- Organize and track outstanding administrative tasks and follow up as needed.
- Support quality assurance and compliance-related documentation.
- Post job advertisements on Indeed and other platforms.
- Screen resumes and coordinate interviews with candidates.




- Communicate with applicants throughout the hiring process.
- Assist with onboarding new staff and clinicians by collecting required documents and coordinating account setup.
- Maintain recruitment trackers and employee records.
- Coordinate interviews, and staff schedules.
- Greet patients in a professional and welcoming manner.
- Answer phone calls and respond to emails.
- Book, confirm, and reschedule appointments as needed.
- Process payments and assist with basic reception duties during coverage periods.

Qualifications
- Minimum 1 year of experience in an administrative role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office.
- Strong attention to detail and ability to work independently.
- Comfortable working in a fast-paced workplace with changing priorities.

This position is ideal for someone who enjoys administration, coordination, documentation, and operational support, and is looking to grow within a professional healthcare setting. To apply, please send your resume to: [email protected].

Pay: $18.00-$20.00 per hour

Work Location: In person

📌 Administrative Assistant – Healthcare Operations & Administration (Toronto)
🏢 Bay and College Physiotherapy and Rehab Clinic
📍 Toronto