Role / Title: Administrative Assistant / Receptionist

Department: Operations / Administration

Reports To: Principal + Director of Finance

Employment Type: Full-time in office, permanent — 37.5 hours per week

Location: 939 E Hastings St, Vancouver

KRA is seeking a proactive, organized, and detail-oriented Office Administrative Assistant/Receptionist to support the firm’s day-to-day administrative and operational functions. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional service while helping keep the office running smoothly.

As a key member of the administrative team, you will provide front-line support to clients, consultants, and staff, contributing across reception, office administration, technology coordination, and Leadership Team support.

Reception / Front Desk

– Welcome clients, consultants, vendors, and visitors in a qualified and friendly manner.

– Answer and direct incoming calls and respond to general inquiries.

– Manage incoming and outgoing mail, courier bookings, and deliveries.

– Assist with large-format printing and scanning requests.

– Maintain a clean, organized, and welcoming reception area.

– Open and close the office each day.

Office Administration

– Prepare reports, presentations, correspondence, and other documents using Microsoft Office.

– Manage shared email inboxes and voicemail, routing inquiries as appropriate.

– Order and maintain office, kitchen, printing and stationary supplies.

– Maintain internal records, contact lists, vendor information, and software accounts.

– Coordinate meetings, catering, Lunch & Learns, professional development sessions, and equipment maintenance.

– Ensure kitchens and common areas remain stocked and organized.

– Serve as the primary contact for building management and office vendors, including cleaning, security, and HVAC maintenance.





– Support office health and safety initiatives.

– Assist with administrative projects and provide general support to staff across all levels.

– Coordinate office events, including staff meetings, site visits, retreats, and social events in partnership with the Social Committee and Marketing.

– Arrange travel bookings for project-related site visits, conferences, and retreats.

– Provide calendar support to Principals as needed.

– Coordinate onboarding and offboarding logistics, including workspace setup, office access, and IT coordination.

IT Technology & Coordination

– Act as the primary liaison with external IT service providers, coordinating support requests and system upgrades.

– Provide basic in-office technical support and troubleshooting.

– Manage hardware inventory, including laptops, workstations, and peripherals.

– Coordinate the procurement, setup, maintenance, and replacement of hardware and software.

– Track software licenses, warranties, and renewal schedules.

– Support technology onboarding and offboarding, including equipment provisioning, account setup, and access removal.

What You Bring

Education & Experience

– Post-secondary education in Business, Office Administration, or a related field is an asset.

– 5+ years of administrative experience in a professional office environment.

– Experience in a professional services, architecture, engineering, or consulting firm is considered an asset.

Skills & Attributes

– Advanced proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

– Experience with Adobe Creative Suite and Bluebeam is an asset.

– Excellent verbal and written communication skills.

– Strong organizational skills with the ability to manage multiple priorities.

– Highly detail-oriented with a proactive, solutions-focused approach.

– Able to work independently while contributing effectively as part of a collaborative team.

– Strong customer service skills with a professional and approachable demeanor.

📌 Administrative Assistant / Receptionist (Metro Vancouver)
🏢 Kirsten Reite Architecture
📍 Metro Vancouver