Job Overview

Bookkeeping & Administrative Assistant

Duties

Complete daily, monthly & yearly bookkeeping duties

Daily balancing of outlets

Accounts payable – entering and processing payments

Using current software such as IHBT (Hotel in a Box), Sage 50, Microsoft Office, Outlook

Completing monthly balance sheet reconciliations

Compiling monthly financial statements for ownership

Preparing and processing biweekly payroll and using Excel spreadsheets for tracking

Preparing and processing payroll deductions to CRA after every payroll

Preparing monthly GST remittance

Preparing monthly Room Tax remittance

HR duties – keeping up-to-date employee files, issuing Records of Employment when required, WCB claims, T4 submissions, TD1 yearly updates, and tracking employee certifications

Weekly bank deposits

Reconciliation of ATMs and VLTs monthly

Bank reconciliation – monthly

Reconciliation of petty cash monthly

Month-end closing and reversing entries regarding inventory





Preparation of year-end for accountants

Updating any changes to office procedures

- Work closely with the General Manager, department supervisors, and ownership

Educational Requirements

Accounting Certificate or Diploma

Proficient in Sage 50, Microsoft Office, Squirrel (POS) system, and Inn Control

Skills & Experience

Minimum 3 years’ bookkeeping experience, preferably in a hotel workplace

Experience completing payroll

Organized, able to manage time effectively, meet critical deadlines, multitask, and dependable

Managing office Outlook account

Strong communication skills

Excellent verbal and written communication skills

Wage will be based on experience.

This position will be a job share with the current employee in the office. Each employee will work 10 working days per month.

Pay: $19.75-$24.00 per hour

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Cold Lake)
🏢 Taps Sports Bar u0026 Grill
📍 Cold Lake