We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine essential bookkeeping responsibilities with vital administrative support, ensuring smooth daily operations. The ideal candidate will be energized by multitasking, possess solid organizational skills, and demonstrate a proactive approach to managing financial records and administrative tasks.
Your contributions will help maintain accurate financial data, support office functions, and enhance overall efficiency.
Responsibilities
- Manage accounts payable and receivable using QuickBooks or similar accounting software, ensuring timely processing of invoices and payments
- Perform data entry with precision, maintaining accurate financial records and updating spreadsheets regularly
- Handle clerical duties such as filing, photocopying, and organizing documents to keep the office well-organized and accessible
- Assist with customer service tasks, including responding to inquiries via phone or email and supporting client communication efforts
- Support HVAC office operations by managing appointment scheduling, Service and Maintenance calls dispatching, and billing processes when applicable
- Proofread documents for accuracy and clarity, ensuring all correspondence is professional and error-free
Requirements
- Proven experience with bookkeeping software such as QuickBooks; familiarity with Google Workspace, Microsoft Office and Excel is essential
- Strong office experience with excellent organizational skills and attention to detail
- Proficiency in data entry, typing, proofreading, and maintaining filing systems
- Previous clerical experience in a professional setting; experience in Electrical or Mechanical Service company offices is a plus
- Exceptional customer service skills with the ability to handle multi-line phone systems confidently and courteously
- Knowledge of front desk procedures, including managing appointments and client interactions
- Demonstrated ability to prioritize tasks efficiently while maintaining accuracy under pressure
- Excellent computer skills across various platforms with a focus on organizational tools and office applications
Join us in a role where your organizational prowess and customer support skills will make a meaningful impact! We are committed to fostering a positive work setting that values your contributions while offering opportunities for growth. All positions are paid roles that provide valuable experience in both bookkeeping and administrative functions. Pay: $18.00-$22.00 per hour
Benefits
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care