Summary MatchBox Consulting Group is seeking a Lease Administration Business Analyst on behalf of our client. This opportunity is ideal for a detail-oriented professional with commercial lease administration experience who enjoys working at the intersection of corporate real estate, finance, and legal operations.

Supporting a North American portfolio of approximately 90–95 commercial leases , this role is responsible for lease payment administration, critical date management, financial reporting, document coordination, and maintaining accurate lease records. The successful candidate will work closely with Finance, Legal, Corporate Real Estate, landlords, and internal stakeholders to ensure lease obligations are managed accurately and efficiently.

- Location: Calgary, AB (Hybrid – Monday, Tuesday & Thursday onsite; Wednesday & Friday remote)
- Job Type: Contract – August 17, 2026 to June 30, 2027 (11-month contract with extension potential)
- Schedule: Full-time, 40 hours/week

Responsibilities

- Manage lease administration activities for a North American portfolio of commercial leases.
- Process monthly lease payments and reconcile invoices against lease agreements.
- Review and interpret commercial lease agreements, amendments, renewals, and critical dates.
- Maintain lease documentation, renewal calendars, payment schedules, and record management systems.
- Coordinate lease execution with internal Legal teams using DocuSign.
- Prepare invoices for subtenants and support rent collection activities with Accounts Receivable.
- Prepare lease reports, rent forecasts, and variance analysis for Finance and leadership teams.
- Identify lease obligations, including renewal options and decommissioning requirements, and coordinate with project teams.




- Build strong working relationships with landlords, Legal, Finance, Corporate Real Estate, and internal business partners.
- Maintain accurate lease data and support budgeting, reporting, and audit activities.

Qualifications - Must-Haves

- Demonstrated commercial lease administration experience, including lease payments, renewals, amendments, and record management.
- Ability to read and interpret commercial lease agreements.
- Strong applied Microsoft Excel skills, including payment tracking, reconciliation, and reporting.
- Basic accounting knowledge with the ability to reconcile invoices and explain financial variances.
- Solid organizational skills with experience managing multiple critical dates and documentation workflows.
- Excellent communication and relationship management skills.
- Eligible to work in Canada without employer sponsorship.

Nice-to-Haves

- Experience using PowerPlan.
- SAP experience within a corporate finance or real estate environment.
- Experience using DocuSign or other electronic signature platforms.
- Background in corporate real estate, commercial property management, or facilities management.
- Post-secondary education in Accounting, Finance, Business, Real Estate, or a related field.

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Follow MatchBox at linkedin.com/company/matchbox-recruitment/ _________________________ About MatchBox Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT &

- Technology, Engineering &
- Technical, Real Estate &
- Construction, and Accounting &
- Finance.

We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples.

It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

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📌 Lease Administration Business Analyst (Calgary)
🏢 MatchBox Consulting Group
📍 Calgary